Administrator: Debtors & Creditors | Motus Retail head office

Motus; Johannesburg; On-site; ZAR 260,000 - 360,000; Full time

Job summary

Motus is seeking an Administrator: Debtors & Creditors to join our Bedfordview head office. You will process invoices, allocations, reconciliations and statements while building strong relationships with suppliers and customers.

You will handle daily bank statements, ensure accurate costs, and support intercompany accounts, with a focus on accuracy, timeliness and attention to detail in a fast-paced motor retail environment.

Qualifications

• Grade 12 or higher with finance-related education
• Post-matric/ tertiary finance qualification advantageous
• Computer literate; proficient in Excel, Outlook and Word
• Minimum 2 years relevant experience in a motor dealer or OEM environment
• Familiar with motor retail DMS systems such as CDK Drive, Evolve, Autoline, Kerridge or Automate.

Responsibilities

• Invoice capturing and payment allocations
• Process incoming PO requests
• Reconcile creditors' statements and maintain age analysis
• Daily processing/receipting of bank statements
• Prepare monthly schedules and statements
• Follow up on debtor queries and refunds
• Liaise with branch managers for authorisation
• Ensure correct cost centres and sign-off on orders
• Maintain accurate filing and vendor documents
• Handle intercompany creditor accounts

Skills

Communication

Interpersonal competence

Problem-solving

Action-oriented

Independent work

Time management

Education

Grade 12

Post-matric/ finance qualification

Tools

Excel

Outlook

Word

CDK Drive

Evolve

Autoline

Kerridge

Automate

Job description

Do you have a head for numbers and an eye for detail? Join our Head Office team in Bedfordview as an Administrator: Debtors & Creditors and put your financial administration skills to work in the fast-paced world of motor retail. You will play a key role in keeping accounts accurate, processing transactions on time and preparing reliable reconciliations, while building positive relationships with suppliers and customers.

Key Duties and Responsibilities:

• Invoice capturing, payment allocations, expense allocation to the correct GL accounts
• Process incoming purchase order requests
• Print proof of payments and match open items in the order system
• Reconciliations to creditors' statements for payment, timeously
• Maintaining a current age analysis
• Make sure that orders are kept up to date
• Validation of sign-off on orders before payments
• Make sure the order is for the correct cost centre
• Make sure that the correct cost centres are used when processing
• Electronic and manual supplier filing system is accurate and up to date
• Vendor documents and applications are relevant and up to date
• Liaising with branch managers for authorisation as required
• Ensuring all refunds are authorised and paid promptly
• Handling Intercompany Creditor accounts
• Daily processing/receipting of bank statementsFollow up with customers for any shortfalls and prepare a schedule
• Reconcile accounts payments to remittance and DMS
• Process settlement discounts timeously
• Send monthly statements timeously
• Follow up on legal matters with attorneys
• Follow up on specific debtor queries
• Ensure filing of all relevant debtor-related documents is accurate and up to date
• Follow up on bank statements for unpaid cheques, credit card reversals and fleet management re-debits
• Manage and reconcile Parts and Workshop Cash accounts daily
• Manage and reconcile Vehicle debtor accounts daily
• Follow up on outstanding cash and vehicle debtors with the respective department.
• Prepare monthly schedules for staff deductions

Experience and Minimum Qualification/s required:

• A minimum of Grade 12
• Post-matric/ tertiary finance-related qualification, advantageous
• Computer literate; proficient in Excel, Outlook, and Word
• A minimum of 2 years of relevant experience in a motor dealer or OEM environment
• Knowledge and ability to use relevant motor retail DMS systems, e.g. CDK Drive, Evolve, Autoline, Kerridge or Automate.

Skills and Expertise Required:

• Communication: Able to communicate professionally at multiple levels in a professional, diplomatic, polite and rational manner even when under pressure
• Interpersonal competence; effective at working with people
• Problem-solving skills and sound judgement
• Action-oriented
• Able to work independently and under pressure
• Time management, including the ability to respond to and resolve queries and issues in the minimum amount of time

Personal Attributes:

• Professional
• High level of detail and accuracy
• Energetic and self-motivated
• Resilient
• Hard working
• Deadline driven
• Systematic and methodical

OtherRequirements:

• Clear Criminal and Credit Record