Senior Administrative Support Specialist

Placements24; Polokwane; Hybrid; ZAR 300,000 - 360,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work arrangement

Professional development opportunities

Medical aid and pension fund

Job summary

Placements24 is seeking a Senior Administrative Support Specialist for our client in Polokwane. The role provides high-level administrative support to department heads and project teams, and manages schedules, travel, and document preparation in a hybrid office setting.

The ideal candidate is highly organized, with strong communication skills, able to multitask, and discreet with confidential information. Familiarity with project management tools or CRM is advantageous; a relevant qualification

Qualifications

• 4+ years in a senior administrative support role.
• Strong organizational and time-management skills with multitasking ability.
• Proficiency in MS Office and virtual collaboration tools.
• Excellent written and verbal communication with attention to detail.
• Ability to work independently and as part of a team.
• Discretion and professionalism with confidential information.
• Experience with project management tools or CRM is advantageous.
• Preferred tertiary qualification or certification.

Responsibilities

• Provide high-level administrative support to department heads and project teams.
• Manage complex schedules, meetings, and travel arrangements.
• Prepare, edit, and proofread reports, presentations, and correspondence.
• Maintain filing systems and ensure easy information retrieval.
• Handle communications as a point of contact for inquiries.
• Assist with data entry, records, and database management.
• Coordinate logistics for training sessions and events.
• Oversee office supplies and upkeep.
• Support onboarding of new team members.
• Identify and implement improvements to processes and workflows.

Skills

Senior admin experience

Organizational skills

Written and verbal communication

multitask capability

Education

Tertiary qualification or professional certification

Tools

Microsoft Office Suite

Virtual collaboration tools

Project management tools / CRM

Job description

About the Role

Our client, a prominent player in the agricultural sector, is seeking a highly skilled and dependable Senior Administrative Support Specialist for their operations in Polokwane. This role is critical in providing comprehensive administrative support to key departments, ensuring operational continuity and efficiency. The ideal candidate will be meticulously organized, possess excellent communication skills, and be adept at managing a variety of administrative tasks with precision. This position offers a hybrid work model, blending essential in-office collaboration with the flexibility of remote work.

Key Responsibilities

• Provide high-level administrative support to department heads and project teams.
• Manage and organize complex schedules, meetings, and travel arrangements.
• Prepare, edit, and proofread a variety of documents, including reports, presentations, and correspondence.
• Maintain organized electronic and physical filing systems, ensuring easy retrieval of information.
• Handle incoming and outgoing communications, acting as a point of contact for internal and external inquiries.
• Assist with data entry, record keeping, and database management.
• Coordinate logistics for training sessions, workshops, and other departmental events.
• Manage office supplies, equipment, and oversee general office upkeep.
• Support the onboarding of new team members with administrative tasks.
• Proactively identify and implement improvements to administrative processes and workflows.

Requirements

• Minimum of 4 years of experience in a senior administrative support role.
• Exceptional organizational and time-management skills, with the ability to multitask effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools.
• Strong written and verbal communication skills, with a keen eye for detail.
• Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.
• Discretion and professionalism in handling confidential information.
• Familiarity with project management tools or CRM software is an advantage.
• A relevant tertiary qualification or professional certification is preferred.
• Adaptability to work both in the office in Polokwane and remotely as per the hybrid schedule.

Benefits

• Competitive salary reflecting experience and qualifications.
• Hybrid work arrangement offering flexibility and work-life balance.
• Opportunities for professional development and skill enhancement.
• Contribution to a respected organization within the agricultural sector.
• Supportive and collaborative team environment.
• Comprehensive benefits package including medical aid and pension fund.