Secretarial Administrator

Nambiti Technologies; Gauteng; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Nambiti Technologies (Pty) Ltd is seeking a diligent Secretarial Administrator to maintain both manual and electronic records and support governance processes in Gauteng. The role focuses on filing, minutes, and statutory registers, with emphasis on accuracy and confidentiality.

The ideal candidate has at least 3 years of secretariat experience, a CIS qualification would be advantageous, and advanced MS Office skills. A valid driver's license and ICT experience are beneficial for this role.

Qualifications

• CIS qualification would be advantageous.
• Driver’s license required.
• ICT sector experience is advantageous.
• At least 3 years of secretariat experience in a similar role.
• Advanced MS Office Suite skills.

Responsibilities

• Maintain up-to-date manual and electronic filing system of formal records.
• Maintain statutory records such as minute books, attendance registers, company registers, resolution registers, and CIPC forms.
• Manage the Courtesy and Conflict of Interest registers.
• Ensure proper record keeping/archiving of minutes and attendance.
• Notify attendees of meeting dates, times and venues.
• Book catering and ensure refreshments are provided if required.
• Ensure timeous circulation of meeting packs and minutes.
• Take minutes of meetings when required.
• Facilitate scheduling of special meetings.

Skills

Meeting coordination

Minute taking

Record keeping

Communication

Education

CIS qualification advantageous

Tools

MS Office

Job description

We are sourcing for a Secretarial Administrator role.

Main Outputs and Responsibilities

Management of formal/official records

• Maintains an up-to-date manual and electronic filing system of formal records
• Maintains statutory records such as minute books, attendance registers, company registers, resolution registers, CIPC Forms, etc
• Manages the Courtesy register, Conflict of interest register
• Maintains proper record keeping/archiving of minutes, meeting attendance registers

Co-ordination of meetings

• Notifies attendees of meeting dates, times and venues
• Ensures availability of fully functional equipment required for meetings (such as overhead projector, recorder etc)
• Books catering and ensures that refreshments are provided if and when required
• Ensures timeous circulation of meeting packs and minutes
• Takes minutes of meetings when required
• Facilitates scheduling of special meetings

Qualifications and Experience

• Chartered Institute of Secretaries (CIS) qualification would be advantageous
• Driver’s license
• ICT sector will be an added advantage.
• At least three (3) years secretariat experience in a similar role. Experience in a similar industry/sector is an added advantage.
• Computer literacy – MS Office Suite –advanced level