Executive Secretariat & Records Administrator

Recruit-It; Gauteng; Sur place; ZAR 300 000 - 420 000; Plein temps

Résumé du poste

Recruit-It is seeking an experienced secretariat/administrative professional to manage formal records and co-ordinate committee meetings in Gauteng. The role includes maintaining filing systems, statutory registers, and minutes, as well as arranging venues, equipment, catering, and travel.

Responsibilities extend to providing administrative support, processing invoices, and liaising with internal and external stakeholders. A relevant admin qualification and strong MS Office skills are essential.

Qualifications

• Admin degree or equivalent.
• CIS qualification would be advantageous.
• Driver’s license required.
• 3+ years secretariat/administrative experience.
• Advanced MS Office skills required.

Responsabilités

• Maintains an up-to-date manual and electronic filing system of formal records.
• Maintains statutory records such as minute books, attendance registers, company registers, resolution registers, CIPC Forms, etc.
• Manages the Courtesy register and Conflict of interest register.
• Maintains proper record keeping/archiving of minutes and meeting attendance registers.
• Notifies attendees of meeting dates, times and venues.
• Books meeting venues.
• Ensures availability of equipment for meetings.
• Books catering and guarantees refreshments when required.
• Prepares meeting packs and circulates them on time.
• Takes minutes when required and facilitates scheduling of special meetings.
• Monitors committee expenditure of refreshments and travel and ensures timely cancellations.
• Raises purchase requisitions and ensures timely invoice payments.
• Orders and maintains stationery and equipment; arranges travel and accommodation.
• Handles internal/external queries and coordinates with other administrators.

Connaissances

Advanced writing

Minute taking

Facilitation

Interpersonal skills

Organising

Good English

Computer literacy

Formation

Admin. Degree

CIS qualification advantageous

Driver’s license

Outils

Microsoft Office

Recorder

Description du poste

Recruit-It is seeking an experienced secretariat/administrative professional to manage formal records and co-ordinate committee meetings in Gauteng. The role includes maintaining filing systems, statutory registers, and minutes, as well as arranging venues, equipment, catering, and travel.

Responsibilities extend to providing administrative support, processing invoices, and liaising with internal and external stakeholders. A relevant admin qualification and strong MS Office skills are essential.