Secretarial Administrator

Nambiti Technologies; Johannesburg; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Nambiti Technologies (Pty) Ltd is seeking a Secretarial Administrator to support the company’s governance and administration. The role focuses on maintaining filing systems, statutory records, and registers, while coordinating meetings, equipment, and catering. The successful candidate will ensure timely distribution of meeting packs and minutes.

The position requires an Admin. degree, MS Office proficiency, and at least three years of secretariat experience.

Qualifications

• Admin. degree is required.
• CIS qualification would be advantageous.
• Driver’s license required.

Responsibilities

• Maintain up-to-date filing systems (manual and electronic).
• Keep statutory records (minute books, attendance registers, company registers, resolutions).
• Manage the Courtesy register and Conflict of interest register.
• Archive minutes and attendance records with proper record keeping.
• Coordinate meetings: notify attendees, book venues, arrange equipment, and catering.
• Prepare meeting packs and ensure timely circulation of packs and minutes.
• Take minutes when required and schedule special meetings.

Skills

Attention to detail

Organizational skills

Time management

Education

Admin. Degree

CIS qualification (advantage)

Driver’s license

Tools

MS Office Suite

Job description

We are sourcing for a Secretarial Administrator role.

Main Outputs and Responsibilities:

• Maintains an up-to-date manual and electronic filing system of formal records
• Maintains statutory records such as minute books, attendance registers, company registers, resolution registers, CIPC Forms, etc
• Manages the Courtesy register, Conflict of interest register
• Maintains proper record keeping/archiving of minutes, meeting attendance registers

Co-ordination of meetings

• Notifies attendees of meeting dates, times and venues
• Books meeting venues
• Ensures availability of fully functional equipment required for meetings (such as overhead projector, recorder etc)
• Books catering and ensures that refreshments are provided if and when required
• Prepares meeting packs
• Ensures timeous circulation of meeting packs and minutes
• Takes minutes of meetings when required
• Facilitates scheduling of special meetings

Qualifications and Experience

• Admin. Degree
• Chartered Institute of Secretaries (CIS) qualification would be advantageous
• Driver’s license
• ICT sector will be an added advantage.
• At least three (3) years secretariat experience in a similar role. Experience in a similar industry/sector is an added advantage.
• Computer literacy – MS Office Suite –advanced level