Sales & ROSA - Business Support

Bayer AG; Midrand; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Bayer Pharmaceuticals in South Africa seeks a diligent Assistant to provide administrative and secretarial support to the Pharma business, coordinating meetings, travel, and compliance.

You will manage purchasing requests, create requisitions, maintain documentation, and assist with CPD events and vendor management, while ensuring PV and governance standards.

Qualifications

• Administrative and secretarial tasks to support the Pharma business.
• Experience in requisitioning and purchasing processes for Sales.
• Coordinate arrangements for internal and external meetings and travel.
• Maintain documentation and ensure compliance with corporate standards.
• Assist with CPD events, vendor management and reporting
• Provide prompt responses to inquiries related to venues, hospitality and meetings.

Responsibilities

• Provide administrative and secretarial support to The Pharma business.
• Administer the requisitioning and purchasing process for Sales Chapter and assist other Chapters when required.
• Create purchase order requisitions for the entire sales chapter covering venue hire, hospitality, honorariums, sponsorship payments
• Assist and co-ordinate arrangements for external and internal meetings, conferences, congresses, overseas meetings, CPD meetings and other related business functions
• Update and maintain the sales department’s documentation and databases
• Administer & maintain efficient control documents required for Corporate Compliance
• Coordinate travel arrangements for colleagues in the Sales Chapter and assist other Chapter Heads where required
• Provide guidance in creating Veeva Events and follow up on events submitted by Pharma Salesforce employees
• Assist with enquiries/quotes for venues and hospitality for HCP meetings
• Submit CPD accreditation applications for scientific events
• Maintain TPDD registers and joint wholesaler log agreements
• Extract reports from Tableau for Sales Chapter colleagues

Job description

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At Bayer we’re visionaries, driven to solve the world’s toughest challenges and striving for a world where ,Health for all, Hunger for none’ is no longer a dream, but a real possibility. We’re doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and redefining ‘impossible’. There are so many reasons to join us. If you’re hungry to build a varied and meaningful career in a community of brilliant and diverse minds to make a real difference, there’s only one choice.

Sales & ROSA - Business Support

Job Purpose:

• The Assistant plays a crucial role in providing administrative and secretarial support to the Pharma business.

Major Tasks and Responsibilities:

• Provide administrative and secretarial support to The Pharma business.
• Administer the requisitioning and purchasing process for Sales Chapter and assist other Chapters when required.
• Create purchase order requisitions (SmartBuy, LinUP, SAP, EF Services) for the entire sales chapter covering but not limited to venue hire, hospitality,honorariums, sponsorship payments
• Assist and co-ordinate arrangements for external and internal meetings, conferences, congresses, overseas meetings, CPD meetings and other relatedbusiness functions
• Update and maintain the sales department’s documentation and databases
• Administer & maintain efficient control documents required for Corporate Compliance
• Ensure that all activities are in accordance with the South African Marketing Code of conduct and Bayer compliance standards
• Ensure corporate compliance requirements are adhered to.
• Coordinate travel arrangements for colleagues in the Sales Chapter and assist other Chapter Heads where required
• Deputise for other Assistants in their absence
• Provide guidance in creating Veeva Events.
• Follow up and track Veeva events submitted by Pharma Salesforce employees ensuring timely approval and signed agreements
• Assist colleagues with enquiries/quotes for venues and hospitality for various types of HCP meetings.
• Perform a check list on all requirements for HCP meetings (E.g. banners, materials, tablecloths, pens and notebooks)
• Submits applications for CPD accreditation for scientific events.
• Third Party Due Diligence (TPDD) – Initiate and renew Third Party Due Diligence.
• Maintain a register of when the TPDD needs to be renewed.
• Maintain a register of all joint wholesaler log agreements
• Extract various reports from Tableau for Sales Chapter colleagues (If requested) E.g. sales force sales, IQVIA market shares and Veeva CRM relatedreports
• Assist with any other reasonable business-related tasks.
• Ensure full compliance with Pharmacovigilance (PV) requirements by promptly reporting all adverse events, product quality, product technicalcomplaints, and other safety-related information received from healthcare professionals or consumers to the relevant internal department in accordancewith company procedures.
• Adhere to Local /International compliance codes, local laws and policies.
• Provide assistance with customer queries received via email or telephone by addressing them directly where possible, or by referring the query to theappropriate stakeholders or departments best equipped to assist.

As part of our commitment to inclusion, we want to ensure persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please contact us at [e-mail].

Location:

Division:

Pharmaceuticals

Reference Code:

886746

Bayer welcomes applications from all individuals, regardless of race, national origin, gender, age, physical characteristics, social origin, disability, union membership, religion, family status, pregnancy, sexual orientation, gender identity, gender expression or any unlawful criterion under applicable law. We are committed to treating all applicants fairly and avoiding discrimination.