Sales & ROSA - Business Support

Bayer CropScience Limited; Midrand; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Bayer CropScience Limited in Midrand, South Africa, is seeking a capable Administrative Assistant to support the Pharma business with secretarial duties. You will manage requisitions, create POs, arrange meetings, maintain compliance docs and coordinate travel for the Sales Chapter.

The role requires Matric and a secretarial or business admin background, strong Excel/PowerPoint/Word skills, and experience with Veeva, SAP, and Tableau.

Qualifications

• Matric essential; Secretarial diploma or Diploma in Business Administration an advantage.
• Microsoft Excel, PowerPoint, Word.
• Experience with internal Bayer systems such as Veeva, Linup, SmartBuy, SAP, Tableau, LPCx Service Portal, Microsoft Identity Manager essential.
• Professional business writing skills.
• Proven track record in an executive, office management, secretarial position; detail-oriented and Excel-savvy.
• Driver’s License.
• Ability to multi-task, work under pressure and after-hours when required.
• Strong communication and coordination skills.
• Good English (Written & Spoken).
• Excellent interpersonal skills and data organization from multiple sources.

Responsibilities

• Provide administrative and secretarial support to The Pharma business.
• Administer requisitioning and purchasing process for Sales Chapter and assist other Chapters.
• Create purchase order requisitions for venue hire, hospitality, honorariums, sponsorship payments.
• Coordinate arrangements for external and internal meetings, conferences and CPD meetings.
• Update and maintain the sales department’s documentation and databases.
• Maintain compliance documents and ensure adherence to the South African Marketing Code and Bayer standards.
• Coordinate travel arrangements for Sales Chapter colleagues.
• Provide guidance in creating Veeva Events and track submitted events for approvals.
• Assist with enquiries/quotes for venues and hospitality for HCP meetings.
• Submit CPD accreditation applications for scientific events.
• Maintain TPDD renewals and wholesale log agreements.
• Extract reports from Tableau for Sales Chapter colleagues as needed.

Skills

Strong communication

Coordination skills

Multi-tasking

Pressure handling

Education

Matric

Secretarial diploma or Diploma in Business Administration

Tools

Excel

PowerPoint

Word

Veeva

SAP

Tableau

Job description

At Bayer we’re visionaries, driven to solve the world’s toughest challenges and striving for a world where ,Health for all, Hunger for none’ is no longer a dream, but a real possibility. We’re doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and redefining ‘impossible’. There are so many reasons to join us. If you’re hungry to build a varied and meaningful career in a community of brilliant and diverse minds to make a real difference, there’s only one choice.

Job Purpose:

• The Assistant plays a crucial role in providing administrative and secretarial support to the Pharma business.

Major Tasks and Responsibilities:

• Provide administrative and secretarial support to The Pharma business.
• Administer the requisitioning and purchasing process for Sales Chapter and assist other Chapters when required.
• Create purchase order requisitions (SmartBuy, LinUP, SAP, EF Services) for the entire sales chapter covering but not limited to venue hire, hospitality,honorariums, sponsorship payments
• Assist and co-ordinate arrangements for external and internal meetings, conferences, congresses, overseas meetings, CPD meetings and other relatedbusiness functions
• Update and maintain the sales department’s documentation and databases
• Administer & maintain efficient control documents required for Corporate Compliance
• Ensure that all activities are in accordance with the South African Marketing Code of conduct and Bayer compliance standards
• Ensure corporate compliance requirements are adhered to.
• Coordinate travel arrangements for colleagues in the Sales Chapter and assist other Chapter Heads where required
• Deputise for other Assistants in their absence
• Provide guidance in creating Veeva Events.
• Follow up and track Veeva events submitted by Pharma Salesforce employees ensuring timely approval and signed agreements
• Assist colleagues with enquiries/quotes for venues and hospitality for various types of HCP meetings.
• Perform a check list on all requirements for HCP meetings (E.g. banners, materials, tablecloths, pens and notebooks)
• Submits applications for CPD accreditation for scientific events.
• Third Party Due Diligence (TPDD) – Initiate and renew Third Party Due Diligence.
• Maintain a register of when the TPDD needs to be renewed.
• Maintain a register of all joint wholesaler log agreements
• Extract various reports from Tableau for Sales Chapter colleagues (If requested) E.g. sales force sales, IQVIA market shares and Veeva CRM relatedreports
• Assist with any other reasonable business-related tasks.
• Ensure full compliance with Pharmacovigilance (PV) requirements by promptly reporting all adverse events, product quality, product technicalcomplaints, and other safety-related information received from healthcare professionals or consumers to the relevant internal department in accordancewith company procedures.
• Adhere to Local /International compliance codes, local laws and policies.
• Provide assistance with customer queries received via email or telephone by addressing them directly where possible, or by referring the query to theappropriate stakeholders or departments best equipped to assist.

Qualifications & Competencies:

• Matric essential; Secretarial diploma or Diploma in Business Administration an advantage
• Microsoft Excel, PowerPoint, Word
• Experience with internal Bayer systems such as Veeva, Linup, SmartBuy, SAP, Tableau, LPCx Service Portal, Microsoft Identity Manager essential.
• Professional business writing skills
• Proven track record in an executive, office management, secretarial position. Figure-orientated, strong on Excel
• Driver’s License
• Ability to work under pressure and be flexible
• Ability and passion in understanding the core of the business.
• Must be able to multi-task, work under pressure and work after hours when required.
• Strong Communication and coordination skills.
• Good English (Written & Spoken)
• Excellent interpersonal skills with the ability to gather and organize complex data and information from multiple

As part of our commitment to inclusion, we want to ensure persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please contact us at [e-mail].

Location:

South Africa : Gauteng : Midrand

Division:

Pharmaceuticals

Reference Code:

886746

Bayer welcomes applications from all individuals, regardless of race, national origin, gender, age, physical characteristics, social origin, disability, union membership, religion, family status, pregnancy, sexual orientation, gender identity, gender expression or any unlawful criterion under applicable law. We are committed to treating all applicants fairly and avoiding discrimination.