Sales & ROSA - Business Support

Bayer; Midrand; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Bayer in South Africa is seeking an experienced administrative assistant to support the Pharma business. You will handle requisitions, purchasing, travel arrangements, and event coordination for the Sales Chapter and other chapters as needed.

The role requires strong Excel/PowerPoint/Word skills, familiarity with Veeva, LinUP, SmartBuy, SAP and Tableau, and a proven ability to multi-task under pressure. English proficiency and exceptional coordination are essential.

Qualifications

• Matric essential; Secretarial diploma or Diploma in Business Administration an advantage.
• Proficient with Microsoft Excel, PowerPoint, Word.
• Experience with Bayer systems such as Veeva, Linup, SmartBuy, SAP, Tableau, LPCx Service Portal, Microsoft Identity Manager.
• Excellent business writing skills.
• Strong communication and coordination abilities.

Responsibilities

• Provide administrative and secretarial support to The Pharma business.
• Administer requisitioning and purchasing for Sales Chapter; assist other Chapters as needed.
• Create purchase orders for venue hire, hospitality, honorariums, sponsorships.
• Coordinate external and internal meetings, conferences, CPD events.
• Maintain Sales Department documents and databases; ensure compliance.
• Coordinate travel arrangements for Sales Chapter colleagues.
• Ensure TPDD processes are initiated and renewed; manage joint wholesaler agreements.
• Extract reports from Tableau and related systems on demand.
• Support customer inquiries via email/phone and liaise with stakeholders.

Skills

Good English

Communication skills

Professional writing

Driver's license

Education

Matric essential; Secretarial diploma or Diploma in Business Administration an advantage

Tools

Veeva

LinUP

SmartBuy

SAP

Tableau

LPCx Service Portal

Microsoft Identity Manager

Job description

At Bayer we're visionaries, driven to solve the world's toughest challenges and striving for a world where ,Health for all, Hunger for none' is no longer a dream, but a real possibility. We're doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and redefining 'impossible'. There are so many reasons to join us. If you're hungry to build a varied and meaningful career in a community of brilliant and diverse minds to make a real difference, there's only one choice.

Sales & ROSA - Business Support

Job Purpose:

• The Assistant plays a crucial role in providing administrative and secretarial support to the Pharma business.

Major Tasks and Responsibilities:

• Provide administrative and secretarial support to The Pharma business.
• Administer the requisitioning and purchasing process for Sales Chapter and assist other Chapters when required.
• Create purchase order requisitions (SmartBuy, LinUP, SAP, EF Services) for the entire sales chapter covering but not limited to venue hire, hospitality,honorariums, sponsorship payments
• Assist and co-ordinate arrangements for external and internal meetings, conferences, congresses, overseas meetings, CPD meetings and other relatedbusiness functions
• Update and maintain the sales department's documentation and databases
• Administer & maintain efficient control documents required for Corporate Compliance
• Ensure that all activities are in accordance with the South African Marketing Code of conduct and Bayer compliance standards
• Ensure corporate compliance requirements are adhered to.
• Coordinate travel arrangements for colleagues in the Sales Chapter and assist other Chapter Heads where required
• Deputise for other Assistants in their absence
• Provide guidance in creating Veeva Events.
• Follow up and track Veeva events submitted by Pharma Salesforce employees ensuring timely approval and signed agreements
• Assist colleagues with enquiries/quotes for venues and hospitality for various types of HCP meetings.
• Perform a check list on all requirements for HCP meetings (E.g. banners, materials, tablecloths, pens and notebooks)
• Submits applications for CPD accreditation for scientific events.
• Third Party Due Diligence (TPDD) - Initiate and renew Third Party Due Diligence.
• Maintain a register of when the TPDD needs to be renewed.
• Maintain a register of all joint wholesaler log agreements
• Extract various reports from Tableau for Sales Chapter colleagues (If requested) E.g. sales force sales, IQVIA market shares and Veeva CRM relatedreports
• Assist with any other reasonable business-related tasks.
• Ensure full compliance with Pharmacovigilance (PV) requirements by promptly reporting all adverse events, product quality, product technicalcomplaints, and other safety-related information received from healthcare professionals or consumers to the relevant internal department in accordancewith company procedures.
• Adhere to Local /International compliance codes, local laws and policies.
• Provide assistance with customer queries received via email or telephone by addressing them directly where possible, or by referring the query to theappropriate stakeholders or departments best equipped to assist.

Qualifications & Competencies:

• Matric essential; Secretarial diploma or Diploma in Business Administration an advantage
• Microsoft Excel, PowerPoint, Word
• Experience with internal Bayer systems such as Veeva, Linup, SmartBuy, SAP, Tableau, LPCx Service Portal, Microsoft Identity Manager essential.
• Professional business writing skills
• Proven track record in an executive, office management, secretarial position. Figure-orientated, strong on Excel
• Driver's License
• Ability to work under pressure and be flexible
• Ability and passion in understanding the core of the business.
• Must be able to multi-task, work under pressure and work after hours when required.
• Strong Communication and coordination skills.
• Good English (Written & Spoken)
• Excellent interpersonal skills with the ability to gather and organize complex data and information from multiple

As part of our commitment to inclusion, we want to ensure persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please contact us at [e-mail].

Location:

South Africa : Gauteng : Midrand

Division:

Pharmaceuticals

Reference Code:

886746

Bayer welcomes applications from all individuals, regardless of race, national origin, gender, age, physical characteristics, social origin, disability, union membership, religion, family status, pregnancy, sexual orientation, gender identity, gender expression or any unlawful criterion under applicable law. We are committed to treating all applicants fairly and avoiding discrimination.