Pharma Sales Admin & Events Coordinator

Bayer CropScience Limited; Midrand; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Bayer CropScience Limited in Midrand, South Africa, is seeking a capable Administrative Assistant to support the Pharma business with secretarial duties. You will manage requisitions, create POs, arrange meetings, maintain compliance docs and coordinate travel for the Sales Chapter.

The role requires Matric and a secretarial or business admin background, strong Excel/PowerPoint/Word skills, and experience with Veeva, SAP, and Tableau.

Qualifications

• Matric essential; Secretarial diploma or Diploma in Business Administration an advantage.
• Microsoft Excel, PowerPoint, Word.
• Experience with internal Bayer systems such as Veeva, Linup, SmartBuy, SAP, Tableau, LPCx Service Portal, Microsoft Identity Manager essential.
• Professional business writing skills.
• Proven track record in an executive, office management, secretarial position; detail-oriented and Excel-savvy.
• Driver’s License.
• Ability to multi-task, work under pressure and after-hours when required.
• Strong communication and coordination skills.
• Good English (Written & Spoken).
• Excellent interpersonal skills and data organization from multiple sources.

Responsibilities

• Provide administrative and secretarial support to The Pharma business.
• Administer requisitioning and purchasing process for Sales Chapter and assist other Chapters.
• Create purchase order requisitions for venue hire, hospitality, honorariums, sponsorship payments.
• Coordinate arrangements for external and internal meetings, conferences and CPD meetings.
• Update and maintain the sales department’s documentation and databases.
• Maintain compliance documents and ensure adherence to the South African Marketing Code and Bayer standards.
• Coordinate travel arrangements for Sales Chapter colleagues.
• Provide guidance in creating Veeva Events and track submitted events for approvals.
• Assist with enquiries/quotes for venues and hospitality for HCP meetings.
• Submit CPD accreditation applications for scientific events.
• Maintain TPDD renewals and wholesale log agreements.
• Extract reports from Tableau for Sales Chapter colleagues as needed.

Skills

Strong communication

Coordination skills

Multi-tasking

Pressure handling

Education

Matric

Secretarial diploma or Diploma in Business Administration

Tools

Excel

PowerPoint

Word

Veeva

SAP

Tableau

Job description

Bayer CropScience Limited in Midrand, South Africa, is seeking a capable Administrative Assistant to support the Pharma business with secretarial duties. You will manage requisitions, create POs, arrange meetings, maintain compliance docs and coordinate travel for the Sales Chapter.

The role requires Matric and a secretarial or business admin background, strong Excel/PowerPoint/Word skills, and experience with Veeva, SAP, and Tableau.