Remote Project Coordinator - Fast-Paced Permits & Ops

ReWorks Solutions; South Africa; On-site; ZAR 180,000 - 240,000; Full time

Job summary

ReWorks Solutions is seeking a highly organised Project Coordinator to keep multiple moving parts on track in a busy environment. You will manage permit follow-ups, scheduling, invoicing and workflow coordination while communicating regularly with building departments and customers.

This role emphasizes transferable coordination skills over formal titles or qualifications, with the ability to juggle priorities, pivot quickly, and maintain accuracy under pressure.

Qualifications

• Excellent spoken English with clear, neutral phone communication.
• Strong organisational skills with the ability to manage multiple priorities.
• Proactive approach, follow-up, and ownership of actions.
• Excellent attention to detail and careful work checking.
• Calm, constructive, and professional in a fast-paced environment.
• Strong written communication skills.
• Comfort learning new systems and processes; no specific software needed.

Responsibilities

• Follow up on permits and coordinate with relevant building departments.
• Schedule and confirm customer appointments.
• Manage invoicing and support accurate administrative processing.
• Monitor workflows, track outstanding actions and keep projects moving forward.
• Communicate confidently and professionally with customers and external departments by phone.
• Reprioritise tasks as circumstances change and ensure urgent matters are handled promptly.
• Double-check information and completed work before submitting it.
• Use team communication channels effectively, including responding to tagged tasks and taking clear ownership of assigned actions.
• Construction, permitting or related operational environment experience is welcomed.

Skills

Excellent communication

Strong organisational skills

Proactive

Attention to detail

Calm under pressure

Strong written communication

Quick learner of systems

Job description

ReWorks Solutions is seeking a highly organised Project Coordinator to keep multiple moving parts on track in a busy environment. You will manage permit follow-ups, scheduling, invoicing and workflow coordination while communicating regularly with building departments and customers.

This role emphasizes transferable coordination skills over formal titles or qualifications, with the ability to juggle priorities, pivot quickly, and maintain accuracy under pressure.