Construction Permit Admin & Coordination Specialist

HandPicked Recruitment; Wes-Kaap; Hybrid; ZAR 180,000 - 240,000; Full time

Job summary

HandPicked Recruitment is seeking a competent administrator to coordinate Construction Work Permit applications from initiation to submission and approval. You will gather and verify documents, maintain accurate permit data and track progress across multiple systems.

Role requires strong communication, MS Office proficiency, and the ability to work remotely with reliable internet; occasional attendance at Monday meetings in Stellenbosch is required.

Qualifications

• Matric / Senior Certificate.
• 3+ years of administrative experience.
• Experience in project or permit administration is advantageous.
• Beneficial qualification in administration or related field.
• Strong MS Office skills, especially Word and Outlook.
• Excel experience required.
• Experience with SharePoint/Smartsheet or PM systems is advantageous.
• Maintain electronic filing and project records accurately.
• Excellent written and verbal communication.
• Reliable internet for remote work and ability to attend meetings in Stellenbosch.

Responsibilities

• Coordinate Construction Work Permit (CWP) applications from initiation to approval.
• Collect and verify required documentation; input information.
• Maintain permit data across Permit Sheet, Smartsheet and related systems.
• Track permit progress and provide status updates.
• Monitor Code Red/Code Yellow permits and escalate delays.
• Follow up with clients, contractors, consultants and stakeholders for missing information.
• Maintain Outlook, SharePoint and electronic project folders.
• File emails and ensure current documentation is accessible.
• Maintain project and quotation records including various project stages.
• Maintain commercial documentation: quotes, drawdowns, PO invoicing schedules.
• Capture project information in company systems and keep records current.
• Communicate progress and constraints proactively to stakeholders.
• Assist with general project administration and ad-hoc tasks as required.
• Complete tasks accurately within deadlines.

Skills

Strong written and verbal comms

Reliable internet connection

Attention to detail

Education

Administration/Project Administration qualification

Tools

SharePoint

Smartsheet

Project management systems

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

HandPicked Recruitment is seeking a competent administrator to coordinate Construction Work Permit applications from initiation to submission and approval. You will gather and verify documents, maintain accurate permit data and track progress across multiple systems.

Role requires strong communication, MS Office proficiency, and the ability to work remotely with reliable internet; occasional attendance at Monday meetings in Stellenbosch is required.