Remote Fleet Coordinator

Placements24; Upington; Hybrid; ZAR 165,000 - 276,000; Full time

Benefits offered by this job

Fully remote

Flexible hours

Job summary

Placements24 seeks a proactive Remote Fleet Coordinator to manage and optimize fleet operations from a distance. You will schedule maintenance, track vehicles, and maintain records while communicating with drivers and ensuring regulatory compliance.

The role emphasizes organization, technology use, and cost-saving opportunities, with flexible hours and a fully remote contract. Candidates should be capable of independent work and remote coordination across a distributed fleet.

Qualifications

• Proven experience in fleet coordination or related logistics.
• Familiarity with fleet management software and tracking systems.
• Strong organizational and remote communication skills.

Responsibilities

• Coordinate routine maintenance, repairs, and inspections for a diverse fleet of vehicles remotely.
• Maintain up-to-date records for all vehicles, including registration, insurance, licensing, and service history.
• Monitor vehicle performance and usage patterns, identifying opportunities for optimization and cost reduction.
• Serve as the main point of contact for drivers regarding fleet-related inquiries, issues, and requests.
• Ensure compliance with all relevant transportation regulations and company policies for fleet operations.
• Process invoices related to fleet maintenance and services, ensuring accuracy and timely payment.
• Assist in the implementation of new fleet management technologies and processes.

Skills

Fleet coordination

Logistics administration

Communication skills

Remote work experience

Attention to detail

Tools

Fleet software

Tracking systems

Job description

About the Role

Our client is seeking a proactive and detail-oriented Remote Fleet Coordinator to manage and optimize their fleet operations from a distance. This position is vital for ensuring the efficient scheduling, maintenance, and tracking of company vehicles, all while working remotely. You will serve as the primary point of contact for drivers regarding vehicle-related matters, coordinate maintenance appointments, and maintain comprehensive fleet records. The ideal candidate is highly organized, possesses excellent communication skills, and is adept at utilizing technology to manage a distributed fleet, contributing to operational efficiency and cost savings without being physically present at a depot.

Key Responsibilities

• Coordinate routine maintenance, repairs, and inspections for a diverse fleet of vehicles remotely.
• Maintain up-to-date records for all vehicles, including registration, insurance, licensing, and service history.
• Monitor vehicle performance and usage patterns, identifying opportunities for optimization and cost reduction.
• Serve as the main point of contact for drivers regarding fleet-related inquiries, issues, and requests.
• Ensure compliance with all relevant transportation regulations and company policies for fleet operations.
• Process invoices related to fleet maintenance and services, ensuring accuracy and timely payment.
• Assist in the implementation of new fleet management technologies and processes.

Requirements

• Proven experience in fleet coordination , administration, or a related logistics role.
• Familiarity with fleet management software and tracking systems.
• Excellent organizational skills and a keen eye for detail.
• Strong communication and interpersonal skills, with the ability to manage relationships remotely.
• Ability to work independently, prioritize tasks, and manage time effectively in a remote work environment .
• Understanding of vehicle maintenance procedures and transportation regulations.

Benefits

• Competitive hourly rate.
• Fully remote contract position offering significant flexibility.
• Opportunity to work with a modern and dynamic fleet management system.
• Potential for contract extension based on performance.
• Flexible working hours.