Remote Senior Event Coordinator

Placements24; Soweto; Hybrid; ZAR 420,000 - 620,000; Full time

Benefits offered by this job

Fully remote work arrangement

Competitive salary

Home office stipend

Medical aid and retirement savings

Job summary

Placements24 is seeking a Senior Event Coordinator to join their fully remote team. Based out of Soweto, Gauteng, you will manage end-to-end event planning for global clients, coordinating with vendors, speakers, and sponsors, and ensuring seamless execution for virtual and in-person components.

You will lead timelines, budgets, and risk strategies while delivering exceptional client service and post-event analyses. A background in Hospitality and strong remote collaboration skills are essential.

Qualifications

• Minimum 5 years of experience in event planning and coordination.
• Ability to manage multiple projects simultaneously in a fast-paced environment.
• Excellent organizational, time management, and problem-solving skills.
• Strong negotiation and vendor management capabilities.
• Exceptional communication and presentation skills for remote collaboration.

Responsibilities

• Conceptualize, plan, and execute virtual and in-person events aligned with client objectives and brand standards.
• Manage event budgets, negotiate with vendors, and oversee contracts for cost-effectiveness.
• Develop detailed event timelines, project plans, and risk management strategies.
• Coordinate with internal teams, vendors, speakers, and sponsors for smooth event flow.
• Oversee logistics including venue selection for in-person components, catering, A/V, entertainment, and staffing.
• Create engaging event content and promotional materials with marketing teams.
• Provide exceptional client service with proactive communication and expectation management.
• Conduct post-event analysis, gather feedback, and report on ROI.

Skills

Event planning

Vendor management

Project management

Remote collaboration

Communication skills

Education

Bachelor's in Hospitality

Tools

Zoom

Teams

Asana

Job description

About the Role

Our client is revolutionizing the event industry and is looking for a highly organized and creative Senior Event Coordinator to join their fully remote team. This position is perfect for an experienced professional who thrives in a virtual environment and possesses a passion for crafting unforgettable experiences. You will be responsible for managing all aspects of event planning and execution, from conception to completion, ensuring seamless delivery for clients worldwide. While this role is entirely remote, based out of the **Soweto, Gauteng** region, it requires meticulous attention to detail and proactive communication. You will be a key player in a forward-thinking company dedicated to innovation in event management, working collaboratively with a distributed team to achieve exceptional outcomes. Embrace the future of event coordination from the comfort of your home office.

Key Responsibilities

• Conceptualize, plan, and execute a variety of virtual and in-person events, ensuring they align with client objectives and brand standards.
• Manage event budgets, negotiate with vendors, and oversee contract agreements to ensure cost-effectiveness.
• Develop detailed event timelines, project plans, and risk management strategies.
• Coordinate with internal teams, external vendors, speakers, and sponsors to ensure smooth event flow.
• Oversee event logistics, including venue selection (for in-person components), catering, A/V, entertainment, and staffing.
• Create engaging event content and promotional materials, working closely with marketing teams.
• Provide exceptional client service, maintaining regular communication and managing expectations throughout the planning process.
• Conduct post-event analysis, gather feedback, and generate comprehensive reports on event success and ROI.
• Stay abreast of industry trends and innovative event technologies to continuously improve service offerings.
• Utilize project management and collaboration tools effectively for remote team synergy.

Requirements

• Minimum of 5 years of experience in event planning and coordination, with a proven track record of managing complex events.
• Demonstrated ability to manage multiple projects simultaneously in a fast-paced environment.
• Excellent organizational, time management, and problem-solving skills.
• Strong negotiation and vendor management capabilities.
• Exceptional communication, interpersonal, and presentation skills, crucial for remote collaboration.
• Proficiency in event management software and virtual collaboration tools (e.g., Zoom, Teams, Asana).
• Creative thinking and a passion for delivering unique and memorable event experiences.
• Ability to work independently and as part of a distributed team, demonstrating self-discipline and initiative.
• Bachelor's degree in Hospitality, Marketing, Communications, or a related field is preferred.
• Willingness to travel occasionally for specific event requirements if needed, despite the remote nature of the role, supporting operations originating from **Soweto, Gauteng**.

Benefits

• Fully remote work arrangement, offering flexibility and work-life balance.
• Competitive salary and potential for performance-based bonuses.
• Opportunities for professional growth and development in a leading event management company.
• Access to cutting-edge event technology and tools.
• Collaborative and innovative team culture that values remote contributions.
• Contribution to medical aid and retirement savings.
• Home office stipend to enhance your remote work setup.