Administrative Assistant - Winery Operations

Placements24; Stellenbosch; Presencial; ZAR 120.000 - 180.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Wine allowances

Employee wellness program

Descripción de la vacante

Placements24 is seeking an Administrative Assistant for a renowned winery in Stellenbosch, Western Cape. This full-time, on-site role supports production, sales, and hospitality with strong organizational skills and a friendly, professional demeanor.

You will manage daily administrative tasks, handle correspondence, maintain records, prepare reports, and coordinate meetings and events within the winery’s operations. Experience in hospitality or wine industry is advantageous.

Formación

• Proven experience as an Administrative Assistant or in a similar role.
• Excellent organizational skills and a strong attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively in a dynamic environment.

Responsabilidades

• Provide comprehensive administrative support to winery management and staff.
• Manage correspondence, answer phones, and direct inquiries.
• Maintain accurate records for inventory, sales, production, and visitor logs.
• Assist with the preparation of reports, presentations, and other business documents.
• Schedule meetings, appointments, and coordinate events related to winery operations.
• Handle customer inquiries and provide information regarding wine sales and tours.

Conocimientos

Organizational skills

Attention to detail

Communication skills

Multitasking

Educación

Administrative qualification

Herramientas

Microsoft Office

Descripción del empleo

About the Role

Our client, a renowned winery nestled in the picturesque Stellenbosch, Western Cape, is seeking a meticulous Administrative Assistant to join their dedicated team. This role is integral to the smooth operation of the winery's administrative functions, supporting various departments including production, sales, and hospitality. You will be instrumental in managing daily administrative tasks, ensuring accuracy and efficiency in all operations within the beautiful Stellenbosch landscape. This is a full-time, on-site position where your organizational prowess and friendly demeanor will be highly valued. We are looking for an individual passionate about the wine industry and committed to providing exceptional administrative support.

Key Responsibilities

• Provide comprehensive administrative support to winery management and staff in Stellenbosch.
• Manage correspondence, answer phones, and direct inquiries to the appropriate personnel.
• Maintain accurate records for inventory, sales, production, and visitor logs.
• Assist with the preparation of reports, presentations, and other business documents.
• Schedule meetings, appointments, and coordinate events related to the winery's operations.
• Handle customer inquiries and provide information regarding wine sales and cellar tours.
• Process invoices, manage petty cash, and assist with basic bookkeeping tasks.
• Order and manage office supplies and ensure the office environment is well-maintained.
• Assist with travel arrangements for management and visiting guests.
• Coordinate with external suppliers and service providers.
• Support the team with ad-hoc administrative tasks as needed.

Requirements

• Proven experience as an Administrative Assistant or in a similar role.
• Excellent organizational skills and a strong attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively in a dynamic environment.
• A professional and friendly attitude, with excellent interpersonal skills.
• Experience in the hospitality or wine industry is highly advantageous.
• Familiarity with the Stellenbosch region is a plus.
• Must be comfortable working full-time on-site at the winery.
• A relevant administrative qualification is desirable.

Benefits

Benefits include potential wine allowances, access to employee wellness programs, and a supportive team environment. You will be part of a respected establishment with a rich history and a commitment to quality. Work in a beautiful setting and contribute to the success of a leading winery.