Remote Administrative Coordinator: Streamline Operations

ReWorks Solutions; South Africa; Remote; ZAR 296,000 - 335,000; Full time

Job summary

ReWorks Solutions is seeking an Office Administrator / Administrative Coordinator to support a busy owner and ensure daily operations run smoothly. The role emphasizes organised administration, timely task follow-through and proactive issue resolution.

You will manage documents, records and digital filing, maintain spreadsheets, monitor payments and coordinate project administration while communicating professionally with suppliers and clients.

Qualifications

• Previous experience in office administration or administrative coordination.
• Strong organisational and time-management skills.
• Excellent written and verbal English communication.
• Good working knowledge of Microsoft Excel or Google Sheets.
• Ability to manage multiple tasks and follow through without constant supervision.
• Strong attention to detail and accuracy.
• Comfortable learning new systems, software and processes.
• Reliable, resourceful and proactive with a strong sense of ownership.
• Ability to work independently and prioritise tasks effectively.

Responsibilities

• Provide general administrative and operational support to the business owner.
• Organise and maintain business documents, records and digital filing systems.
• Maintain spreadsheets and trackers using Microsoft Excel or Google Sheets.
• Track outstanding tasks, deadlines, supplier orders and follow-ups.
• Assist with coordinating administrative aspects of ongoing projects.
• Monitor outstanding customer payments and assist with follow-up communication.
• Help manage supplier information, orders and related documentation.
• Assist with permits, project documentation and contractor administration where required.
• Communicate with suppliers, customers and other relevant parties professionally.
• Keep the business owner informed of outstanding items, upcoming deadlines and matters requiring attention.
• Identify administrative gaps and proactively find ways to improve organisation and processes.
• Ensure daily administrative tasks are completed accurately and on time.

Skills

Office administration

Time management

English communication

Excel/Sheets

Multitasking

Attention to detail

Learning new systems

Ownership

Independent work

Tools

Microsoft Excel

Google Sheets

Job description

ReWorks Solutions is seeking an Office Administrator / Administrative Coordinator to support a busy owner and ensure daily operations run smoothly. The role emphasizes organised administration, timely task follow-through and proactive issue resolution.

You will manage documents, records and digital filing, maintain spreadsheets, monitor payments and coordinate project administration while communicating professionally with suppliers and clients.