Remote Administrative Coordinator: Streamlined Virtual Ops

Placements24; Paarl; Remote; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Fully remote work arrangement

Home office setup stipend

Online training and development

Job summary

Placements24 is seeking a dedicated Remote Administrative Coordinator to support a distributed team. The role emphasizes proactive organization, digital workflow management, and strong communication to ensure smooth daily operations from a home office.

You will manage calendars, documents, and correspondences, assist onboarding for remote staff, and help streamline processes across virtual teams, with a focus on efficiency and accuracy.

Qualifications

• Proven experience in administrative or coordination roles in a remote setting.
• Strong proficiency with Microsoft Office and Google Workspace.
• Familiar with virtual collaboration tools such as Zoom, Slack and Teams.
• Excellent organizational and time-management skills with minimal supervision.

Responsibilities

• Coordinate administrative tasks including scheduling virtual meetings and managing digital calendars.
• Organize digital document repositories and ensure secure easy retrieval of information.
• Prepare, format, and edit documents and presentations using office software.
• Track project timelines and ensure administrative tasks supporting projects are on schedule.
• Process invoices and expense reports following company policy.
• Respond to emails and inquiries with timely professional support.
• Assist onboarding of new remote team members with digital access and documentation.
• Conduct online research and compile data for reports and special projects.
• Identify opportunities to improve remote administrative processes and workflows.
• Ensure effective communication across virtual teams.

Skills

MS Office

Google Workspace

Zoom

Slack

Microsoft Teams

Time management

Written & verbal communication

Remote work

Tools

Zoom

Slack

Microsoft Teams

Job description

Placements24 is seeking a dedicated Remote Administrative Coordinator to support a distributed team. The role emphasizes proactive organization, digital workflow management, and strong communication to ensure smooth daily operations from a home office.

You will manage calendars, documents, and correspondences, assist onboarding for remote staff, and help streamline processes across virtual teams, with a focus on efficiency and accuracy.