Remote Administrative Coordinator: Schedule & Ops Expert

Placements24; Centurion; Hybrid; ZAR 450,000 - 650,000; Full time

Benefits offered by this job

Health & wellness programs

Virtual team events

Home office stipend

Performance bonuses

Job summary

WhatJobs Direct is seeking an exceptional Dedicated Administrative Coordinator for a fully remote role. You will streamline operations, manage complex executive calendars, coordinate projects, and facilitate cross-functional communication in a global virtual workplace.

Ideal candidates are highly organized, proactive, and have strong attention to detail, with experience in handling confidential information and supporting senior leaders.

Qualifications

• Proven experience as Administrative Coordinator or similar high-responsibility admin role.
• Excellent written and verbal communication, especially in remote settings.
• Proficient with MS Office and cloud-based collaboration tools (Google Workspace, Teams).
• Strong organizational and time-management skills for complex schedules.
• Ability to handle confidential information with discretion.
• Self-motivated, independent, and collaborative in a virtual team.
• Experience with project management software is a plus.

Responsibilities

• Manage calendars and schedules for multiple executives across time zones.
• Coordinate virtual meetings, prepare agendas, distribute materials, document outcomes.
• Prepare reports, documents, and presentations with accuracy and professional presentation.
• Serve as a communications liaison via email, phone, and virtual platforms.
• Maintain digital records and data integrity with organized filing systems.
• Support onboarding for remote hires and assist with procurement for remote offices.
• Track deliverables, update project status, and facilitate collaboration across teams.
• Conduct research and data analysis tasks as needed by senior management.

Skills

Executive support

Communication

Office software

Time management

Discretion & confidentiality

Independent work

Project coordination

Remote collaboration tools

Home office setup

Education

Bachelor’s degree or higher

Tools

Microsoft Office

Google Workspace

Microsoft Teams

Job description

WhatJobs Direct is seeking an exceptional Dedicated Administrative Coordinator for a fully remote role. You will streamline operations, manage complex executive calendars, coordinate projects, and facilitate cross-functional communication in a global virtual workplace.

Ideal candidates are highly organized, proactive, and have strong attention to detail, with experience in handling confidential information and supporting senior leaders.