Remote Administrative Coordinator for Community Impact

Placements24; Stellenbosch; Hybrid; ZAR 180,000 - 240,000; Full time

Job summary

Placements24, a leading NGO focused on community development, is seeking an organised Administrative Support Officer to join their remote team. You will handle a broad range of administrative tasks, coordinate communications, and support program staff from your home office in Stellenbosch, Western Cape.

This role emphasizes accuracy, independence, and proactive collaboration with colleagues across departments.

Qualifications

• Proven experience in an administrative support role.
• Exceptional organizational and time management skills, with the ability to prioritize effectively.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• Ability to work independently and proactively in a remote environment.
• Discretion in handling confidential information.
• Experience working within the non-profit sector is advantageous.
• Must be based within a suitable time zone for effective collaboration with teams in Stellenbosch, Western Cape, ZA.
• A relevant tertiary qualification or certification is preferred.

Responsibilities

• Provide comprehensive administrative support to program staff and management.
• Manage incoming and outgoing communications, including emails, phone calls, and mail.
• Schedule and coordinate meetings, workshops, and events, both virtual and in-person.
• Maintain organized filing systems for documents, databases, and records.
• Assist in the preparation of reports, proposals, and presentation materials.
• Manage office supplies and equipment, ensuring resources are available and functional.
• Support the onboarding process for new staff and volunteers.
• Liaise with external stakeholders and service providers as required.
• Handle travel arrangements and logistical support for staff and visitors.
• Ensure adherence to organizational policies and procedures in all administrative tasks.

Skills

Microsoft Office Suite

Administrative experience

Organizational skills

Time management

Remote work independence

Confidentiality

Written and verbal communication

Education

Tertiary qualification preferred

Job description

Placements24, a leading NGO focused on community development, is seeking an organised Administrative Support Officer to join their remote team. You will handle a broad range of administrative tasks, coordinate communications, and support program staff from your home office in Stellenbosch, Western Cape.

This role emphasizes accuracy, independence, and proactive collaboration with colleagues across departments.