Remote Administrative Coordinator - Drive Global Projects

Placements24; Bloemfontein; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Medical aid

Performance bonuses

Remote work flexibility

Professional growth opportunities

Job summary

Placements24, a global technology firm with a South Africa footprint, is seeking a Remote Administrative Coordinator to support multiple project teams from a home office. This role emphasizes disciplined self-management, clear communication, and meticulous task tracking across time zones.

You will handle scheduling, document management, travel arrangements, onboarding support, and reporting, while ensuring secure handling of confidential information and seamless collaboration with stakeholders

Qualifications

• Proven experience as Remote Administrative Assistant, Coordinator, or similar role.
• Excellent organizational and time-management skills with the ability to prioritize tasks.
• Proficiency in Microsoft Office Suite and collaboration tools (Zoom, Teams, Slack).
• Exceptional written and verbal communication for remote interaction.
• High level of self-motivation, discipline, and ability to work autonomously.

Responsibilities

• Coordinate and manage administrative tasks for multiple remote project teams.
• Schedule virtual meetings, manage calendars, and track action items.
• Prepare and distribute meeting agendas, minutes, and relevant documentation.
• Maintain organized digital filing systems and ensure easy access to project information.
• Facilitate communication between team members and stakeholders across time zones.
• Assist with the preparation of reports, presentations, and other project documents.
• Manage travel arrangements and expense reporting for remote team members.
• Provide onboarding support for new remote team members.
• Monitor project timelines and deliverables from an administrative perspective.
• Continuously improve remote administrative processes for greater efficiency.

Skills

Organizational skills

Time management

Written and verbal communication

Self-motivation & discipline

Problem-solving

Confidentiality & discretion

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Zoom

Microsoft Teams

Slack

Job description

Placements24, a global technology firm with a South Africa footprint, is seeking a Remote Administrative Coordinator to support multiple project teams from a home office. This role emphasizes disciplined self-management, clear communication, and meticulous task tracking across time zones.

You will handle scheduling, document management, travel arrangements, onboarding support, and reporting, while ensuring secure handling of confidential information and seamless collaboration with stakeholders