Remote Administrative Specialist for Global Team

Placements24; George; Hybrid; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Remote work flexibility

Career growth opportunities

Professional development

Regular virtual team check-ins

Job summary

Placements24 is seeking a highly motivated Fully Remote Administrative Specialist to support executives and departments across the organization in a remote-first environment. The role emphasizes organizational excellence, discreet communication, and proactive problem solving from anywhere in South Africa.

You will manage calendars, prepare documents, coordinate virtual events, and assist with budgeting and research to enable effective decision making for a globally distributed team.

Qualifications

• Minimum 4 years of relevant administrative experience.
• Excellent written and verbal English communication.
• Strong organizational skills and attention to detail.
• Ability to work autonomously with minimal supervision.
• Experience coordinating virtual meetings across time zones.

Responsibilities

• Proactively manage complex calendars and schedule virtual meetings across multiple time zones.
• Prepare, edit, and format documents, reports, presentations, and correspondence.
• Handle all incoming and outgoing communications with discretion and efficiency.
• Maintain organized digital filing systems and databases.
• Assist with planning and execution of virtual events and team activities.
• Process expense reports and manage basic budget tracking for projects or departments.
• Conduct online research and compile comprehensive reports for decision making.
• Provide exceptional support to remote employees and management.
• Liaise with internal departments and external stakeholders to ensure smooth workflows.
• Contribute to development of efficient administrative processes for a remote workforce.

Skills

Remote work experience

English communication

Time management

Autonomous work

Tools

Microsoft Office Suite

Google Workspace

Zoom

Slack

Job description

Placements24 is seeking a highly motivated Fully Remote Administrative Specialist to support executives and departments across the organization in a remote-first environment. The role emphasizes organizational excellence, discreet communication, and proactive problem solving from anywhere in South Africa.

You will manage calendars, prepare documents, coordinate virtual events, and assist with budgeting and research to enable effective decision making for a globally distributed team.