Remote Administrative Coordinator

Placements24; Bloemfontein; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Medical aid

Performance bonuses

Remote work flexibility

Professional growth opportunities

Job summary

Placements24, a global technology firm with a South Africa footprint, is seeking a Remote Administrative Coordinator to support multiple project teams from a home office. This role emphasizes disciplined self-management, clear communication, and meticulous task tracking across time zones.

You will handle scheduling, document management, travel arrangements, onboarding support, and reporting, while ensuring secure handling of confidential information and seamless collaboration with stakeholders

Qualifications

• Proven experience as Remote Administrative Assistant, Coordinator, or similar role.
• Excellent organizational and time-management skills with the ability to prioritize tasks.
• Proficiency in Microsoft Office Suite and collaboration tools (Zoom, Teams, Slack).
• Exceptional written and verbal communication for remote interaction.
• High level of self-motivation, discipline, and ability to work autonomously.

Responsibilities

• Coordinate and manage administrative tasks for multiple remote project teams.
• Schedule virtual meetings, manage calendars, and track action items.
• Prepare and distribute meeting agendas, minutes, and relevant documentation.
• Maintain organized digital filing systems and ensure easy access to project information.
• Facilitate communication between team members and stakeholders across time zones.
• Assist with the preparation of reports, presentations, and other project documents.
• Manage travel arrangements and expense reporting for remote team members.
• Provide onboarding support for new remote team members.
• Monitor project timelines and deliverables from an administrative perspective.
• Continuously improve remote administrative processes for greater efficiency.

Skills

Organizational skills

Time management

Written and verbal communication

Self-motivation & discipline

Problem-solving

Confidentiality & discretion

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Zoom

Microsoft Teams

Slack

Job description

About the Role

Our client, a globally recognized technology firm with a strong presence in South Africa, is seeking a motivated and highly organized Remote Administrative Coordinator. This role is critical in supporting various project teams and ensuring the smooth execution of administrative tasks across distributed operations. The ideal candidate thrives in a remote environment, demonstrating exceptional self-discipline, communication skills, and a meticulous approach to task management. This is a fantastic opportunity to be part of an innovative company, offering full remote flexibility and contributing to key projects from the comfort of your own home, with operational oversight related to our presence in Bloemfontein, Free State.

Key Responsibilities

• Coordinate and manage administrative tasks for multiple remote project teams.
• Schedule virtual meetings, manage calendars, and track action items.
• Prepare and distribute meeting agendas, minutes, and relevant documentation.
• Maintain organized digital filing systems and ensure easy access to project information.
• Facilitate communication between team members and stakeholders across different time zones.
• Assist with the preparation of reports, presentations, and other project-related documents.
• Manage travel arrangements and expense reporting for remote team members as needed.
• Provide support for onboarding new remote team members.
• Monitor project timelines and deliverables from an administrative perspective.
• Continuously improve remote administrative processes for greater efficiency.

Requirements

• Proven experience as a Remote Administrative Assistant, Coordinator, or similar role.
• Excellent organizational and time-management skills, with a strong ability to prioritize tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools like Zoom, Microsoft Teams, Slack.
• Exceptional written and verbal communication skills, crucial for remote interaction.
• High level of self-motivation, discipline, and ability to work autonomously.
• Experience in managing digital document repositories and databases.
• Ability to handle confidential information with discretion.
• A proactive and problem-solving attitude.
• Stable internet connection and a dedicated home office space.
• Familiarity with general business operations within South Africa, and knowledge relevant to Bloemfontein is beneficial.

Benefits

This role offers the ultimate in remote work flexibility, allowing you to work from anywhere. Our client provides a competitive salary, excellent benefits including medical aid and performance bonuses, and significant opportunities for professional growth within a leading global company. You will be part of a supportive and collaborative remote culture, with access to cutting-edge tools and technologies. Embrace a career that offers autonomy, impact, and a truly modern work experience.