Regional Office Administrator/ Receptionist

Permanent; South Africa; On-site; ZAR 120,000 - 180,000; Full time

Job summary

A growing technology company in South Africa seeks a Regional Office Administrator/Receptionist to enhance client interactions and manage administrative tasks. The candidate will operate the switchboard, welcome visitors, and maintain office supplies. Qualifications include a Senior Certificate (NQF4) and relevant administrative skills. Candidates with a valid driver's license and 2-3 years in similar roles are preferred. This position values teamwork and effective communication, aiming to cultivate a supportive work environment.

Qualifications

• Must be a South African citizen or hold a valid work permit.
• Need a valid Code B driver's license and own transport.
• Experience in a similar administrative role for 2-3 years is preferred.

Responsibilities

• Greet visitors and manage the reception area.
• Operate the switchboard and handle inquiries.
• Maintain office supply levels and arrange travel bookings.
• Coordinate office stationery requirements.
• Ensure a clean and welcoming reception environment.

Skills

Detail orientation

Administrative skills

Organizational skills

Teamwork

Communication

Education

Senior Certificate (NQF4) or equivalent

Office administration / Secretarial certificate

Tools

MS Office

Job description

Regional Office Administrator/ Receptionist

CCG Systems (Pty) Ltd is a dynamic, innovation-driven company specializing in the sale, implementation, training, and support of ERP systems, including in-house developed modules tailored for public and private sector clients. With a team of 200 employees across 5 regional offices, we serve clients both onsite and remotely.

The role is responsible for welcoming visitors, operate and manage the switchboard, answer enquires, and provide information to the general public. The incumbent is also responsible for maintaining the office administration process which includes taking messages, arranging travel bookings, car hire, accommodation and flights.

Customer Relationship

Detail orientated

Administrative & Organisational skills

Teamwork

Responsibilities

• Attendto emails and staff queries
• Maintain office supplies (stationery, kitchen & cleaning supplies)
• Maintain supplies for company flats (cleaning supplies, laundry etc)
• Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling relevant appointments
• Keep the reception area in a clean, tidy and welcoming condition, always aware that the reception plays a vital role in promoting the image of the company to visitors
• Advise the relevant department when parcels arrive so that the responsible person can accept and sign for the delivery
• Provide information to customers about the company, such as location of departments or offices, employees within the organization, or services provided
• Place lunch orders for executives with the appropriate supplier
• Greet persons entering the building, determine the purpose of visit, and direct or escort them to specific destinations
• Coordinating of full office stationery requirements
• Forward original invoice to finance department to process / capture for monthly payments
• Issue invites to delegates for all events and meetings arranged by the company (e.g., project initiation and kick-off meetings, user group workshops, regional office meetings, etc)
• Filing of all documentation
• Manage travel arrangements pertaining to flights, accommodation and car hire for all CCG Systems staff and contractors as required

Must Have

• Senior Certificate (NQF4) or equivalent
• Office administration /Secretarial certificate (added advantage)
• Valid Code B drivers License and own transport
• Passed credit and criminal checks
• S.A Citizen, resident or Valid S.A work permit

Nice to have

• High proficiency in English
• Excellent communication and interpersonal
• Knowledge of MS
• 2 – 3 years related experience in similar role

At CCG Systems, we value teamwork, set team goals, assume collective accountability for actions, and embrace diversity. We acknowledge our employees to be our most valuable asset because we believe that individual success is an important part of the overall success of our company. CCG Systems is deeply committed to excellence and we pursue superior performance in every activity and always ensure the best services are delivered to our clients. We strive to ensure all employees have the best possible experience.

Disclaimer

Should you not hear from us within 2 weeks of your application, please consider your application unsuccessful.