Office Administrator/ Receptionist

JVR Software; Kempton Park; On-site; ZAR 180,000 - 300,000; Full time

Job summary

JVR Software in Kempton Park is seeking an Office Administrator to handle phones, coordinate office tasks, and support Head Office operations. You will manage travel arrangements, procure office supplies, and liaise with suppliers while maintaining confidentiality and professional conduct.

The role requires Matric and a Diploma/degree in Business Administration or related qualification, plus strong MS Office and ERP skills, including Pastel Evolution, with excellent communication and teamwork

Qualifications

• Matric or Senior Certificate is required.
• Diploma or degree in Business Administration or related qualification is required.
• Valid driver’s license is required.
• Excellent written and oral communication skills.
• Strong administrative, organisational and time management skills.
• Computer literacy: Windows, MS Office and ERP systems (Pastel Evolution).
• Resourcefulness and problem solving skills.
• Professional appearance at all times.
• Ability to work independently and as part of a team.

Responsibilities

• Handle phones and related admin duties for Head Office.
• Assist with general office administration and coordination of tasks.
• Arrange flights and accommodation for Head Office when required.
• Order office supplies and manage stationery and equipment.
• Coordinate supplier engagement and vendor lists; process related queries.
• Support HR with ad hoc duties and events.

Skills

Valid driver

Computer literacy

Communication skills

Interpersonal skills

Organisational & time management

Independent & team work

Multitasking

Professional appearance

Attention to detail

Education

Matric / Senior Certificate

Diploma or degree in Business Administration

Tools

MS Office

Pastel Evolution

Job description

• Diploma or degree in Business Administration and/or relevant qualification.

Requirements

• Valid drivers license
• Strong knowledge of and experience with all computer software utilised by the Employer.
• Relevant previous work experience.
• Excellent written and oral communication skills.
• Friendly, outgoing and great interpersonal skills.
• Strong organisational and time management skills.
• Computer literate in Widows, MS Office and ERP as well as any other software owned or used by the Employer such as Pastel Evolution.
• Resourcefulness and problem-solving skills.
• Presentable and professional appearance at all times.
• Attention to detail with a sense of urgency.
• Customer orientated.
• Self-motivated and able to work independently as well as part of a team.
• Flexibility to manage more than one task at any given time.
• Work well under pressure.
• High ethical standards and keeping absolute confidential information.

Duties

Qualification

• Matric / Senior Certificate
• Diploma or degree in Business Administration and/or relevant qualification.

Requirements

• Valid drivers license
• Strong knowledge of and experience with all computer software utilised by the Employer.
• Relevant previous work experience.
• Excellent written and oral communication skills.
• Friendly, outgoing and great interpersonal skills.
• Excellent administrative skills.
• Strong organisational and time management skills.
• Computer literate in Widows, MS Office and ERP as well as any other software owned or used by the Employer such as Pastel Evolution.
• Resourcefulness and problem-solving skills.
• Presentable and professional appearance at all times.
• Attention to detail with a sense of urgency.
• Customer orientated.
• Self-motivated and able to work independently as well as part of a team.
• Flexibility to manage more than one task at any given time.
• Work well under pressure.
• Assertiveness.
• High ethical standards and keeping absolute confidential information.

Duties

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• Handling of phones and all related requirements, including data, airtime, upgrades, new contracts, and repairs.
• Assistance with vehicle branding.
• Responsible for all work-wear orders, embroidery etc.
• Arranging flights and accommodation for Head Office, including after-hours assistance when required.
• Telephone line upkeep, updating the telephone list, and emailing updates when staff changes occur.
• Collection of post.
• Processing incoming purchase order requests and all monthly invoices.
• Assistance with arranging marketing items for sales representatives.
• Sourcing new suppliers and managing preferred supplier and vendor lists. li>Sourcing and ordering stationery, office equipment, office groceries, and monthly orders.
• General administrative functions for Head Office.
• Resolving staff, customer, and employee queries, including verification and resolution of staff queries.
• Assistance with office functions and events by planning food and beverages, procuring required items, and preparing for meetings and functions.
• Assisting the Fleet & Facilities Support with bakkie hire.
• Assisting with courier services when required.
• Boardroom and meeting room requirements, including ensuring rooms are cleared and tidied after every meeting.
• Managing tea, coffee, and lunch orders, including reconciliations.
• Logging technical issues with switchboard lines and office extensions with Facilities.
• Checking groceries and stationery orders and signing off with staff on collection.
• Receiving and attending to walk-in customers and guests for meetings and corporate events.
• Vehicle hire for all departments.
• Assisting Flow Solutions with training setup.
• Credit card reconciliations for the Travel Card and Office Administrator Card.
• Ordering items for Facilities online.
• Upkeep of the storeroom.
• Operating the Standard Bank POS machine, including daily banking, handing slips to the Debtors Clerk, and noting who each transaction slip is for.
• Assisting the HR team with any ad hoc duties.