Administrator

BGA Recruitment; Parow; On-site; ZAR 223,000 - 279,000; Full time

Job summary

BGA Recruitment is seeking an Administrator to ensure smooth running of the offices in Cape Town. Based at Cape Town, you will coordinate office activities, manage records, handle switchboard and appointments, and prepare invoices and related documents.

You will support multiple departments, ensure compliance, and assist with stock and invoicing tasks. The ideal candidate has Matric and a certificate/diploma in Office Administration, with strong communication, accuracy and time-management

Qualifications

• Matric or equivalent required.
• Pref. certificate or Diploma in Office Administration.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance with company policy.
• Maintain accurate customer records, sales databases, and filing systems.
• HSEQ Compliance/Checks
• Manage Switchboard/calls/Appointments and correspondence
• Prepare quotations, sales orders, invoices, and related documents
• Process customer orders and coordinate with operations, logistics, and finance.
• Help resolve order or account queries and refer complex matters to the appropriate team
• Monitor stationery and office supplies and assist with general office administration/Manage Cleaner
• Assist in stock takes
• Stock Ordering/Receiving of stock
• Assist in daily administration and invoicing
• Assist other departments when requested
• Handle customer and company information with discretion.
• Carry out other reasonable duties that support the sales and administration functions.
• Opening & Closing Factory/3rd Key holder

Job description

ADMINISTRATOR

Position:ADMINISTRATORBased at:Cape TownReporting to:Regional Manager

Position overview

The office administrator ensures smooth running of the company’s offices andcontributes to driving sustainable growth

Job description

• Coordinate office activities and operations to secure efficiency andcompliance with company policy.
• Maintain accurate customer records, sales databases, and filingsystems.
• HSEQ Compliance/Checks
• Manage Switchboard/calls/Appointments and correspondence
• Prepare quotations, sales orders, invoices, and related documents
• Process customer orders and coordinate with operations, logistics, andfinance.
• Help resolve order or account queries and refer complex matters to theappropriate team
• Monitor stationery and office supplies and assist with general officeadministration/Manage Cleaner
• Assist in stock takes
• Stock Ordering/Receiving of stock
• Assist in daily administration and invoicing
• Assist other departments when requested
• Handle customer and company information with discretion.
• Carry out other reasonable duties that support the sales andadministration functions.
• Opening & Closing Factory/3rd Key holder

Qualifications

• Matric
• Pref. certificate or Diploma in Office Administration

Experience

• Health and Safety/First Aid
• Security Management
• Strong interpersonal skills and relationship management
• Previous experience in administration, customer service, or sales support is preferred.
• Ability to manage competing priorities and meet deadlines.
• Excellent written and verbal communication skills are essential
• Computer Literate (Office Suite)
• PASTEL knowledge and expereince prefered.

Skills/Attributes/Knowledge/Competencies

• Customer service
• Clear communication|
• Accuracy and attention to detail
• Planning and control
• Self-motivation
• Teamwork and collaboration

Salary : R20,000 to R25,000