Recruitment Administrator

Obrien Recruitment; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Obrien Recruitment in CPT - CBD is seeking a Recruitment Administrator to support the team in the Western Cape. The role focuses on managing candidate communications, scheduling interviews, and maintaining data across internal systems.

The position requires strong Excel skills, high organizational ability, and the handling of confidential information in a fast-paced environment. Onboarding support and compliance duties are part of the role.

Qualifications

• Experience with applicant tracking systems and candidate databases.
• Ability to format CVs and coordinate interviews.
• Track candidate stages across multiple roles.
• Post job advertisements on platforms.
• Cross-check payroll-related data and maintain payroll spreadsheets.
• Maintain compliance documentation (contracts, background checks).
• Assist with onboarding tasks (reference checks, document collection).
• Proficiency in Excel and data management.

Responsibilities

• Maintain and update the applicant tracking system and internal databases.
• Format CVs, schedule interviews, and coordinate candidate communication.
• Track candidate stages across various roles.
• Post job advertisements on multiple platforms.
• Cross-check timesheets and placement information against payroll records.
• Update and maintain payroll spreadsheets.
• Maintain compliance documentation (contracts, background checks).
• Manage recruitment admin tasks.
• Follow up with candidates for outstanding documents.
• Assist with onboarding tasks (reference checks, document collection).
• Proficiency in Excel.
• Strong organizational and time-management skills.
• Reliable, accountable, and detail-focused.
• Confidential information handling.
• Takes initiative and thrives in a fast-paced environment.
• Collaborative and enjoys supporting a team.

Skills

Attention to detail

Time management

Organizational skills

Reliability

Confidential information handling

Tools

Excel

Job description

We are looking for a detail-focused and reliable Recruitment Administrator to join our team in CPT - CBD

Duties and Responsibilities:

• Maintain and update the applicant tracking system and internal databases
• Format CVs, schedule interviews, and coordinate candidate communication
• Track candidate stages across various roles
• Post job advertisements on multiple platforms
• Cross-check timesheets and placement information against payroll records
• Update and maintain payroll spreadsheets
• Maintain compliance documentation (e.g., signed contracts, background checks)
• Manage recruitment admin tasks
• Follow up with candidates for outstanding documents
• Assist with onboarding tasks (e.g., reference checks, document collection)
• Proficiency in Excel
• Strong organizational and time-management skills
• Reliable, accountable, and detail-focused
• Comfortable working with confidential information
• Takes initiative and thrives in a fast-paced environment
• Collaborative and enjoys supporting a team

Recruitment Administrator • CPT - CBD, Western Cape, ZA