Recruiting Specialist

RemoteVA PH; Cape Town; On-site; ZAR 240,000 - 420,000; Full time

Job summary

RemoteVA is seeking a Recruitment Coordinator to join our People team in Cape Town. You will manage UKG Ready Recruiting, review applications, and maintain accurate candidate records across US and international entities.

You will source candidates using LinkedIn Recruiter, ZipRecruiter, Indeed, and post roles. Schedule interviews across time zones and act as the main candidate contact.

You will assist with offers and onboarding, ensure privacy compliance, and contribute to reporting.

Qualifications

• 1–3 years of experience in recruiting coordination, sourcing, or talent acquisition support.
• Hands-on experience with an applicant tracking system.
• Experience in sourcing candidates through job boards and LinkedIn.
• Exceptional organizational skills and attention to detail in a high-volume environment.
• Clear and professional written and verbal communication skills.
• Discretion in handling confidential candidate and employee information.
• Experience with UKG Ready Recruiting (preferred).
• Experience supporting hiring across multiple countries or time zones (preferred).
• Bachelor’s degree in HR, Business, or related field (preferred).
• Proficiency in Microsoft Excel for tracking and reporting (preferred).

Responsibilities

• Manage job requisitions, candidate records, and hiring stages in UKG Ready Recruiting.
• Review applications and resumes against job requirements, advancing qualified candidates to hiring managers.
• Update candidate statuses promptly, using approved reasons for closing applications to maintain clear and consistent records.

Skills

Recruiting coordination

Applicant tracking system

Sourcing

LinkedIn Recruiter

Organizational skills

Communication

Discretion with confidential data

Education

Bachelor's degree in HR, Business, or related field

Tools

UKG Ready Recruiting

LinkedIn Recruiter

ZipRecruiter

Indeed

Job description

Job Description

Key Responsibilities

ATS Management & Applicant Review (UKG Ready)

• Manage job requisitions, candidate records, and hiring stages in UKG Ready Recruiting, ensuring accuracy and timeliness.
• Review applications and resumes against job requirements, advancing qualified candidates to hiring managers.
• Update candidate statuses promptly, using approved reasons for closing applications to maintain clear and consistent records.
• Maintain accurate recruiting data and generate reports to assist the People team and hiring managers in tracking candidates and hiring progress.
• Handle candidate information in compliance with privacy and data retention requirements for US and international entities.

Sourcing

• Identify candidates for open roles using job boards and sourcing tools, including LinkedIn Recruiter, ZipRecruiter, and Indeed.
• Post and refresh job listings to ensure they are accurate and easily accessible.
• Build lists of qualified candidates and reach out to gauge their interest in the roles.
• Collaborate with hiring managers to understand their needs and determine which candidates to advance in the process.

Interview Coordination & Candidate Communication

• Schedule phone screens, interviews, and panel interviews across multiple time zones, coordinating calendars, meeting rooms, and video links.
• Serve as the primary contact for candidates regarding scheduling, status updates, and next steps.
• Keep candidates informed throughout the recruitment process, including notifying them when they are no longer being considered.
• Follow up with interviewers for feedback and assist hiring teams in staying on track with decision-making.

Offer & Onboarding Support

• Prepare offer letters and related documents in collaboration with the People team.
• Coordinate background checks, new-hire paperwork, and other pre-employment processes.
• Facilitate the transition to onboarding, ensuring candidate records are accurate and the People team has necessary information.

Qualifications

Required

• 1-3 years of experience in recruiting coordination, sourcing, or talent acquisition support.
• Hands-on experience with an applicant tracking system and strong aptitude for learning new HR technologies.
• Experience in sourcing candidates through job boards and LinkedIn.
• Exceptional organizational skills and attention to detail in a high-volume environment.
• Clear and professional written and verbal communication skills.
• Discretion in handling confidential candidate and employee information.

Preferred

• Experience with UKG Ready Recruiting.
• Experience supporting hiring across multiple countries or time zones.
• Bachelor's degree in human resources, business, or a related field.
• Proficiency in Microsoft Excel for tracking and reporting purposes.