Records & Admin Assistant – Fleet Support

Ekurhuleni; Gauteng; On-site; ZAR 286,000 - 393,000; Full time

Job summary

City of Ekurhuleni in South Africa is seeking an Admin Assistant: Support Fleet to assist in coordinating the Records Section and maintaining an effective records system in line with legislation.

The role requires Grade 12, a National Diploma in Office Administration or NQF Level 6, and 1–2 years’ experience; duties include filing, minutes, mail, supplies, and archiving as part of the Records and Fleet Management function.

Qualifications

• Grade 12 educational background.
• National Diploma in Office Administration or NQF Level 6.
• 1–2 years’ experience in similar environment.

Responsibilities

• Assist in keeping an up-to-date record of all files by opening, referencing, indexing and closing of files for accurate archives.
• Assist in disposal of information in terms of applicable legislation.
• Record minutes for division meetings and capture adopted minutes for archiving.
• Record all incoming and outgoing mail.
• Order/Place and track office supplies for the section to prevent shortages.
• Circulate all correspondence addressed to staff.
• Open new files.
• Perform photocopying and binding duties as requested.
• Receive and process correspondence pertaining to records and filing.

Skills

Recordkeeping

Office administration

Minutes taking

Communication

Education

Grade 12

National Diploma / NQF Level 6

Job description

City of Ekurhuleni in South Africa is seeking an Admin Assistant: Support Fleet to assist in coordinating the Records Section and maintaining an effective records system in line with legislation.

The role requires Grade 12, a National Diploma in Office Administration or NQF Level 6, and 1–2 years’ experience; duties include filing, minutes, mail, supplies, and archiving as part of the Records and Fleet Management function.