Executive Admin Assistant & Records Coordinator

Interdot Solutions; Pretoria; On-site; ZAR 150,000 - 190,000; Full time

Job summary

Interdot Solutions is seeking a highly organized Admin Assistant (Clerk) to provide professional secretarial and administrative support to management in Pretoria. You will coordinate day-to-day activities, manage documentation, assist with travel arrangements and support basic financial administration.

The role requires 1–2 years of admin experience, strong organisational skills, and knowledge of relevant policies. A National Diploma or Degree in Office Administration/Management is advantageous.

Qualifications

• Grade 12/Matric certificate.
• 1–2 years of relevant administration experience.
• Knowledge of applicable legislation, prescripts, policies and procedures.
• Basic knowledge of financial management.

Responsibilities

• Provide comprehensive secretarial and clerical support to management.
• Manage and coordinate the Manager's diary and appointments.
• Plan and schedule conferences, meetings and travel arrangements.
• Perform general finance-related administrative duties.
• Prepare and compile Subsistence & Travel (S&T) claims.
• Manage contracts and document control.
• Assist with planning and coordination of Legal Services events.
• Maintain accurate records and ensure effective records/documents management.
• Stay up to date with relevant prescripts, policies and procedures.
• Provide efficient administrative support to management.

Skills

Secretarial support

Diary management

Travel coordination

Financial administration

Records management

Office administration

Communication skills

Education

National Diploma or Degree in Office Administration/Management

Tools

MS Office Suite

Excel

Word

Job description

Interdot Solutions is seeking a highly organized Admin Assistant (Clerk) to provide professional secretarial and administrative support to management in Pretoria. You will coordinate day-to-day activities, manage documentation, assist with travel arrangements and support basic financial administration.

The role requires 1–2 years of admin experience, strong organisational skills, and knowledge of relevant policies. A National Diploma or Degree in Office Administration/Management is advantageous.