Admin Assistant: Support Fleet - TRFL19499

Ekurhuleni; Gauteng; On-site; ZAR 286,000 - 393,000; Full time

Job summary

City of Ekurhuleni in South Africa is seeking an Admin Assistant: Support Fleet to assist in coordinating the Records Section and maintaining an effective records system in line with legislation.

The role requires Grade 12, a National Diploma in Office Administration or NQF Level 6, and 1–2 years’ experience; duties include filing, minutes, mail, supplies, and archiving as part of the Records and Fleet Management function.

Qualifications

• Grade 12 educational background.
• National Diploma in Office Administration or NQF Level 6.
• 1–2 years’ experience in similar environment.

Responsibilities

• Assist in keeping an up-to-date record of all files by opening, referencing, indexing and closing of files for accurate archives.
• Assist in disposal of information in terms of applicable legislation.
• Record minutes for division meetings and capture adopted minutes for archiving.
• Record all incoming and outgoing mail.
• Order/Place and track office supplies for the section to prevent shortages.
• Circulate all correspondence addressed to staff.
• Open new files.
• Perform photocopying and binding duties as requested.
• Receive and process correspondence pertaining to records and filing.

Skills

Recordkeeping

Office administration

Minutes taking

Communication

Education

Grade 12

National Diploma / NQF Level 6

Job description

Admin Assistant: Support Fleet - TRFL19499

Department : Transport & Fleet Management Department (2019)

Location

City of Ekurhuleni

Remuneration

R 286 272 to R 392 628 - Basic salary per annum (plus benefits)

Assignment Type

Permanent

Job Purpose
To support the coordination of the activities of the Records Section in the Department by ensuring that an effective record system is maintained to meet both the needs of the users and the requirement of the relevant legislation

Minimum Requirements:

• Grade 12
• National Diploma on Office Administration or NQF Level 6
• 1 - 2 years' experience in similar environment

Core Responsibilities:

• Assist in keeping an up-to-date record of all files by means of opening, referencing, indexing and closing of files to ensure an accurate archives system
• Assist in disposal of information in terms of the applicable legislation
• Assist with recording minutes for the division meetings and capturing adopted minutes accordingly for archiving
• Recording all incoming and outgoing mail
• Order/Place and track office supplies (including stationery) for the section to prevent shortages
• Circulation of all correspondence addressed to staff
• Opening of new files
• Perform photocopying and binding duties as per requests received from staff
• Receiving and processing correspondence pertaining to records and filing

Enquiries: Tel: [phone]

Candidates may be requested to submit proof of the NQF level applicable to the qualifications they have obtained. Should candidates not be informed of the outcome of the application within six weeks of the closing date, it should be regarded as having been unsuccessful. The City of Ekurhuleni subscribes to the principles of the Employment Equity Act and reserves the right to appoint, not appoint or to appoint laterally.