Receptionist / Switchboard Operator (Fixed Term)

Phoenix Recruitment; Stellenbosch; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Luxury Estate in Stellenbosch is seeking a Receptionist I Switchboard Operator to warmly greet guests, manage calls, and coordinate bookings. The role involves estate tours, information delivery, and ensuring seamless front-desk operations in a high-end hospitality setting.

The ideal candidate has a hospitality certificate, 1–2 years’ reception experience, strong English communication, and a neat, professional appearance. Flexibility for evenings, weekends, and holidays is required.

Qualifications

• Minimum Grade 12 and hospitality certificate.
• 1–2 years reception/switchboard experience preferred.
• Excellent telephone etiquette and customer-service skills.
• Fluent in English with excellent written and oral communication.
• Team player with a friendly, professional demeanor.
• Good computer skills and accurate data entry.
• Strong organization and attention to detail.
• Availability to work during hospitality hours (evenings, holidays, weekends).
• Comfortable dealing with distinguished clientele and well-presented.

Responsibilities

• Greet guests warmly and acknowledge them entering or departing the reception area.
• Provide information about the estate, facilities and experiences.
• Conduct estate tours for guests.
• Operate the telephone and switchboard for all calls.
• Refer calls and direct to appropriate colleagues as needed.
• Maintain booking/registers and coordinate with Security.
• Compile/update activity data and circulate information around the estate.
• Update electronic telephone directory and communicate dining bookings to relevant departments.
• Report guest concerns to management and follow up as required.

Skills

Phone etiquette

Customer service

Teamwork

Computer skills

Organization/detail

English communication

Presentation

Availability for evenings/weekends

Education

Grade 12

Hospitality certificate

Job description

Luxury Estate close to Stellenbosch is looking for a Receptionist I Switchboard Operator to join their team.

Duties:

• Ensure guests are acknowledged, with kindness, warmth and sincerity, when entering and departing the reception area.
• Engage with guests providing information related to the estate, the facilities & experiences.
• Conduct estate tours with guests.
• Operate telephone and switchboard service for all calls.
• Refer calls & provide assistance to the appropriate person depending on the nature of the call.
• Maintain a register of bookings and reservations and communicate with the Security department.
• Compile and update data related to the area of activity.
• Complete and distribute information that needs to be communicated around the estate.
• Correct and update electronic telephone directory.
• Ensure that lunch and dinner booking sheets from the restaurant gets communicated to the appropriate departments.
• Keep management informed of all concerns that guests raise.
• Ensure all lost property is handed and signed over to the security manager.

Requirements:

• Grade 12
• Hospitality certificate
• Preferably 1- 2 years previous reception/switchboard operator experience.
• Excellent telephone etiquette and customer-service skills.
• Fluent in English with excellent written & oral communication skills.
• Able to work in a team.
• Good computer skills
• Strong organizational skills and attention to detail
• Availability to work within Hospitality operating hours (e.g. evenings, public holidays, weekends).
• Comfortable in dealing with very distinguished clientele.
• Must be well-presented and have an enthusiastic personality.