Reception

CVQuest; Boksburg; On-site; ZAR 100,440 - 167,400; Full time

Benefits offered by this job

Competitive salary

Training provided

Career growth

Job summary

CVQuest is seeking a professional receptionist to greet clients and visitors, provide comprehensive administrative support, and help maintain a smooth daily office operation in Gauteng. The role emphasizes a positive first impression, accurate record-keeping, and efficient handling of communications.

The ideal candidate will have excellent communication, strong organization, and the ability to multitask in a fast-paced environment.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Professional appearance and telephone etiquette.
• Ability to multitask, prioritize workload and work well under pressure.

Responsibilities

• Welcome clients, visitors and guests in a friendly, professional manner.
• Answer, screen and direct incoming telephone calls promptly.
• Manage emails, courier services and general correspondence.
• Schedule appointments and maintain office calendars.
• Keep reception area organized and professional at all times.
• Perform general administrative duties (filing, scanning, photocopying, printing).
• Prepare reports, presentations and business documents as required.
• Maintain accurate records and update company databases.
• Order and monitor office supplies and refreshments.
• Assist with basic bookkeeping, invoicing and data entry as needed.
• Support management and other departments with admin tasks and projects.
• Handle client enquiries and resolve routine issues efficiently.

Skills

Verbal communication

Written communication

Organization

Multitasking

Teamwork

Professional appearance

Telephone etiquette

Attention to detail

MS Office

Tools

MS Office

Job description

We are seeking a professional, organized, and customer-focused Receptionist to join our team. This role is essential in creating a positive first impression for clients and visitors while providing comprehensive administrative support to ensure the smooth day-to-day operation of the office.

Key Responsibilities

• Welcome clients, visitors, and guests in a friendly, professional, and courteous manner.
• Answer, screen, and direct incoming telephone calls promptly and professionally.
• Manage incoming and outgoing emails, courier services, and general correspondence.
• Schedule appointments, meetings, and maintain office calendars.
• Maintain an organized reception area and ensure a professional office environment at all times.
• Perform general administrative duties, including filing, scanning, photocopying, printing, and document management.
• Prepare reports, presentations, and other business documents as required.
• Maintain accurate records and update company databases.
• Order and monitor office supplies, stationery, and refreshments, ensuring adequate stock levels.
• Assist with basic bookkeeping, invoicing, and data capturing where required.
• Support management and other departments with administrative tasks and special projects.
• Handle client enquiries and resolve routine issues in a professional and efficient manner.
• Ensure all confidential information is handled with discretion and professionalism.

Minimum Requirements

• Previous experience in a receptionist, administrative, or customer service role is advantageous but not essential, as training will be provided.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities with excellent attention to detail.
• Professional appearance and telephone etiquette.
• Ability to multitask, prioritize workload, and perform well under pressure.
• Friendly, positive, and customer-service-oriented attitude.
• Ability to work independently as well as part of a team.

What We Offer

• Competitive salary based on qualifications, skills, and experience.
• Comprehensive training and ongoing support.
• Opportunities for professional development and career growth.
• A supportive, collaborative, and professional working environment.