Purchasing Coordinator - Hospitality Supplies

Placements24; Paarl; On-site; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Staff accommodation assistance

Subsidized meals

Training and career advancement

Supportive work environment

Job summary

Placements24 is seeking a meticulous Purchasing Coordinator for a luxury hotel group in Paarl, Western Cape. You will manage procurement of F&B, linens, amenities and equipment on-site, ensuring cost-effectiveness and quality to uphold guest experiences.

This hands-on position requires supplier vetting, PO generation, inventory control, and close collaboration with hotel management. On-site in Paarl, the role offers a dynamic environment within a leading hospitality brand with growth

Qualifications

• A relevant qualification in Hospitality Management, Business Administration, or Supply Chain Management.
• At least 2 years in purchasing, procurement, or inventory management, preferably within hospitality.
• Ability to source competitive pricing and manage supplier relationships.
• Strong organizational skills with exceptional attention to detail.
• Proficiency in inventory management systems and standard office software.
• Excellent communication and interpersonal skills.
• Ability to work efficiently in a fast-paced, demanding environment.
• Understanding of quality standards for hospitality supplies.
• Knowledge of the local Paarl supplier market is beneficial.
• Proactive and problem-solving approach to daily tasks.

Responsibilities

• Source and procure hospitality supplies including food and beverage, linens, guest amenities, and operational equipment.
• Identify and vet potential suppliers, comparing prices, quality, and delivery times.
• Negotiate favourable terms and pricing with suppliers for recurring orders.
• Generate and manage purchase orders, ensuring accuracy and timely processing.
• Maintain accurate inventory records and coordinate with relevant departments to ensure adequate stock levels.
• Monitor supplier performance and address any issues related to quality, delivery, or service.
• Research market trends to identify cost-saving opportunities and new product sources.
• Ensure all purchases comply with company standards, budgets, and ethical guidelines.
• Collaborate with hotel management and department heads to understand specific needs and requirements.
• Process invoices and reconcile statements with supplier records.

Skills

Organizational skills

Attention to detail

Communication skills

Problem solving

Inventory management

Education

Hospitality/Business/Supply Chain qualification

Tools

Inventory management software

Job description

About the Role

A luxury hotel group with prestigious establishes in the Paarl, Western Cape region is seeking a meticulous and proactive Purchasing Coordinator to manage the procurement of a wide array of hospitality supplies. This role is critical for maintaining the high standards of service and operations expected by guests. The Purchasing Coordinator will be responsible for sourcing and procuring goods such as F&B ingredients, linens, amenities, operational equipment, and maintenance supplies, ensuring cost-effectiveness and quality. This is a hands-on, on-site position located in the scenic town of Paarl , offering a vibrant work environment within a leading hospitality brand.

Key Responsibilities

• Source and procure a diverse range of hospitality supplies, including food and beverage, linens, guest amenities, and operational equipment.


• Identify and vet potential suppliers, comparing prices, quality, and delivery times.


• Negotiate favourable terms and pricing with suppliers for recurring orders.


• Generate and manage purchase orders, ensuring accuracy and timely processing.


• Maintain accurate inventory records and coordinate with relevant departments to ensure adequate stock levels.


• Monitor supplier performance and address any issues related to quality, delivery, or service.


• Research market trends to identify cost-saving opportunities and new product sources.


• Ensure all purchases comply with company standards, budgets, and ethical guidelines.


• Collaborate with hotel management and department heads to understand specific needs and requirements.


• Process invoices and reconcile statements with supplier records.

Requirements

• A relevant qualification in Hospitality Management, Business Administration, or Supply Chain Management.


• At least 2 years of experience in a purchasing, procurement, or inventory management role, preferably within the hospitality sector.


• Demonstrated ability to source competitive pricing and manage supplier relationships.


• Strong organizational skills with exceptional attention to detail.


• Proficiency in inventory management systems and standard office software.


• Excellent communication and interpersonal skills for effective interaction with suppliers and hotel staff.


• Ability to work efficiently in a fast-paced, demanding environment.


• Understanding of quality standards for hospitality supplies.


• Knowledge of the local supplier market in the Paarl area is beneficial.


• A proactive and problem-solving approach to daily tasks.

Benefits

• This role offers a competitive salary, along with benefits such as staff accommodation assistance, subsidized meals, and opportunities for training and career advancement within the hotel group.


• Employees enjoy a supportive and dynamic work environment in a beautiful setting.


• This is a permanent, on-site position in Paarl , contributing directly to the guest experience and operational success of the hotels in the renowned Western Cape winelands.