Purchasing Officer - Hospitality Supplies

Placements24; Pietermaritzburg; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Medical aid

Retirement benefits

Job summary

Placements24 is seeking a dedicated Purchasing Officer for a prestigious hotel group in Pietermaritzburg. You will source a wide range of hospitality supplies, negotiate terms with suppliers, and manage end-to-end procurement to support guest services and maintenance teams.

The role requires strong organizational and negotiation skills, familiarity with hospitality needs, and the ability to work with multiple departments to ensure timely deliveries and cost efficiency.

Qualifications

• Previous experience in purchasing or procurement, preferably in hospitality.
• Familiarity with hospitality supplies and suppliers.
• Strong negotiation, communication, and interpersonal skills.
• Excellent organizational and time-management abilities.
• Proficiency in MS Office and inventory management software.
• Knowledge of the local supplier market in Pietermaritzburg.

Responsibilities

• Source and procure hospitality supplies including linens, toiletries, food & beverage items, cleaning supplies and equipment.
• Build and maintain relationships with key suppliers and negotiate favorable terms.
• Manage the procurement process from needs assessment to order placement and delivery tracking.
• Monitor inventory levels and coordinate with departments to prevent stockouts and waste.
• Ensure items meet quality standards and maintain accurate purchasing records.
• Process invoices and assist in developing purchasing policies and procedures.

Skills

Negotiation

Communication

Time management

Inventory management

Organizational skills

Education

Diploma/degree in Hospitality Management or Business Administration

Tools

MS Office

Inventory management software

Job description

About the Role

Our client, a prestigious hotel group with a strong presence in Pietermaritzburg, KwaZulu-Natal , is seeking a dedicated Purchasing Officer to manage the acquisition of all hospitality-related supplies. This role is integral to ensuring the smooth operation of our client's establishments, from guest amenities and F&B ingredients to operational equipment and maintenance supplies. You will be responsible for identifying supplier needs, obtaining competitive quotes, placing orders, and managing inventory levels to meet operational demands efficiently and cost-effectively. The ideal candidate will have a keen understanding of the hospitality industry's unique supply requirements and possess strong organizational and negotiation skills. This position offers the chance to contribute directly to guest satisfaction and operational excellence within a renowned hospitality brand. You will work closely with various hotel departments, including housekeeping, F&B, and maintenance, to ensure their supply needs are met promptly and professionally.

Key Responsibilities

• Source and procure a wide range of hospitality supplies, including linens, toiletries, food and beverage items, cleaning supplies, and equipment.
• Build and maintain strong relationships with key suppliers, ensuring favorable terms and reliable service.
• Negotiate pricing and contracts to achieve cost savings without compromising quality.
• Manage the entire procurement process, from needs assessment and requisitioning to order placement and delivery tracking.
• Monitor inventory levels and coordinate with relevant departments to prevent stockouts and minimize waste.
• Ensure all procured items meet quality standards and specifications.
• Maintain accurate records of purchases, supplier information, and inventory levels.
• Stay informed about market trends and new products relevant to the hospitality industry.
• Process invoices and ensure timely payments to suppliers in coordination with the finance department.
• Assist in the development and implementation of purchasing policies and procedures.

Requirements

• Previous experience in purchasing or procurement, preferably within the hospitality sector.
• Familiarity with a wide array of hospitality supplies and their suppliers.
• Strong negotiation, communication, and interpersonal skills.
• Excellent organizational and time-management abilities.
• Proficiency in MS Office and experience with inventory management software.
• Ability to work independently and as part of a team.
• A diploma or degree in Hospitality Management, Business Administration, or a related field is an asset.
• Knowledge of the local supplier market in and around Pietermaritzburg .
• Attention to detail and a commitment to accuracy.
• Proactive approach to identifying and resolving purchasing challenges.

Benefits

Our client offers a competitive salary, comprehensive medical aid, and retirement benefits. This position provides a stable work environment within a well-respected hospitality group, with opportunities for professional growth and advancement. You will be part of a team dedicated to providing exceptional guest experiences and operational efficiency. The role is based in the beautiful city of Pietermaritzburg , offering a vibrant cultural experience.