Purchasing Administrator - Hybrid

Placements24; Gauteng; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Medical aid contributions

Retirement fund participation

Hybrid work model

Job summary

Placements24 in Gauteng is seeking a meticulous Purchasing Administrator to support daily procurement operations in a hybrid role, combining office tasks with remote flexibility. You will process orders, manage supplier inquiries, and maintain accurate purchasing records within a growing manufacturing environment.

Ideal candidates have a National Diploma in SCM or related field, 2–3 years in purchasing/administration, and proficiency in SAP Business One and MS Office.

Qualifications

• National Diploma or equivalent in Supply Chain Management, Business Administration, or related field.
• 2–3 years of experience in purchasing or procurement administration.
• Proficiency with ERP systems (e.g., SAP Business One) and MS Office Suite.
• Strong organization, attention to detail, and communication skills.

Responsibilities

• Process purchase requisitions and generate purchase orders accurately and timely.
• Liaise with suppliers to confirm orders, delivery schedules, and resolve discrepancies.
• Maintain up-to-date records of procurement activities including vendor info, pricing and history.
• Assist in sourcing new suppliers and obtaining quotations as required.
• Monitor inventory levels and communicate reorder needs to the Purchasing Manager.
• Prepare reports on purchasing activities, cost savings, and supplier performance.
• Handle supplier correspondence and direct inquiries to the right staff.
• Ensure compliance with company purchasing policies and procedures.
• Support Purchasing Manager with ad-hoc admin tasks and projects.

Skills

Procurement processes

Vendor management

Inventory management

Organizational skills

Communication skills

Attention to detail

Education

National Diploma in SCM or related

Tools

SAP Business One

MS Office

Job description

About the Role

Our client, a well-established manufacturing firm in Tembisa, Gauteng, is looking for an organized and diligent Purchasing Administrator to join their procurement department. This role will support the daily operations of the purchasing function, ensuring the efficient acquisition of raw materials, components, and supplies. The position involves a hybrid work arrangement, combining office-based tasks with remote flexibility. The successful candidate will be responsible for processing purchase orders, managing supplier inquiries, maintaining accurate records, and assisting the Purchasing Manager with various administrative duties. This is an excellent opportunity for an individual looking to advance their career in purchasing within a stable and reputable company located in the Tembisa industrial hub.

Key Responsibilities

• Process purchase requisitions and generate purchase orders accurately and in a timely manner.
• Liaise with suppliers to confirm orders, delivery schedules, and resolve discrepancies.
• Maintain updated records of all procurement activities, including vendor information, pricing, and order history in the system.
• Assist in sourcing new suppliers and obtaining quotations for goods and services as required.
• Monitor inventory levels and communicate reorder needs to the Purchasing Manager.
• Prepare reports on purchasing activities, cost savings, and supplier performance.
• Handle incoming supplier correspondence and direct inquiries to the appropriate personnel.
• Ensure compliance with company purchasing policies and procedures.
• Support the Purchasing Manager with ad-hoc administrative tasks and projects.

Requirements

• A National Diploma or equivalent qualification in Supply Chain Management, Business Administration, or a related field is preferred.
• At least 2-3 years of experience in a purchasing or administrative role within a procurement department.
• Proficiency in using ERP systems (e.g., SAP Business One) and MS Office Suite (Excel, Word, Outlook).
• Strong organizational skills and attention to detail.
• Good communication and interpersonal skills, both written and verbal.
• Ability to work effectively both independently and as part of a team.
• Familiarity with the Tembisa local supplier market is a plus.
• Understanding of inventory management principles.
• Willingness to adhere to a hybrid work schedule as defined by the company.

Benefits

This hybrid role offers a competitive salary package, opportunities for professional development within the procurement field, and access to company-sponsored training programs. Employees will enjoy the benefits of a hybrid work model, balancing remote flexibility with in-office collaboration. The company provides a supportive work environment, standard employee benefits such as medical aid contributions and retirement fund participation, and a stable career path within a growing organization. Located conveniently in Tembisa, the office is accessible, and the company culture encourages teamwork and efficiency.