Purchasing Administrator

Placements24; Sandton; Hybrid; ZAR 350,000 - 520,000; Full time

Benefits offered by this job

Remote work

Job summary

Placements24 is seeking a highly organized Purchasing Administrator for a fully remote role based in Sandton. You will manage day-to-day procurement operations including processing purchase orders, supplier liaising, and record-keeping.

Strong attention to detail and ability to work independently in a remote setting are essential. The role requires 2–3 years in purchasing or procurement support, proficiency in MS Office, and familiarity with ERP systems.

Qualifications

• Minimum 2–3 years in an administrative role with purchasing/procurement support experience.
• Proficient in MS Word, Excel and Outlook.
• Experience with ERP or procurement software is a plus.

Responsibilities

• Process purchase requisitions and generate purchase orders.
• Coordinate with internal departments to confirm order details.
• Communicate with suppliers for orders, dates and pricing.
• Maintain organized records for all purchasing documents.
• Track orders and follow up on deliveries to meet timelines.
• Assist in resolving discrepancies related to orders or deliveries.
• Maintain supplier contact details and terms in a database.
• Support procurement team with reports and presentations.

Skills

Procurement experience

MS Office

ERP familiarity

Attention to detail

Remote collaboration

Education

High School Diploma

Tools

ERP system

MS Office

Job description

About the Role

Our client, a fast-paced financial services institution located in Sandton , is seeking a highly organized and efficient Purchasing Administrator to manage their day-to-day procurement operations. This fully remote role is crucial for ensuring that the company's operational needs for goods and services are met promptly and cost-effectively. You will be responsible for processing purchase orders, liaising with suppliers, maintaining records, and ensuring compliance with company policies. This is an excellent opportunity for an administrator with procurement experience to contribute to a leading firm in a flexible, remote working capacity.

Key Responsibilities

• Process purchase requisitions and generate accurate purchase orders.
• Liaise with internal departments to confirm order details and requirements.
• Communicate with suppliers to confirm orders, delivery dates, and pricing.
• Maintain an organized and up-to-date filing system for all purchasing documents and records.
• Track order status and follow up on deliveries to ensure they meet scheduled timelines.
• Assist in resolving any discrepancies or issues related to purchase orders or deliveries.
• Maintain a database of supplier information, including contact details and terms.
• Support the procurement team with administrative tasks, such as preparing reports and presentations.
• Ensure adherence to company purchasing policies and procedures.
• Assist in basic market research for potential suppliers or product alternatives.

Requirements

• A High School Diploma or equivalent; a certificate or diploma in Administration, Procurement, or Supply Chain is advantageous.
• A minimum of 2-3 years of experience in an administrative role, with specific experience in purchasing or procurement support.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Experience with an ERP system or procurement software is a plus.
• Excellent organizational and time management skills, with the ability to prioritize tasks.
• Strong attention to detail and accuracy in data entry and document management.
• Good communication and interpersonal skills, essential for remote collaboration.
• Ability to work independently and proactively in a remote environment.
• Familiarity with financial services industry procurement processes is beneficial.
• A proactive attitude towards problem-solving and process improvement.

Benefits

Our client offers a competitive annual salary commensurate with experience. As a fully remote position, you will benefit from the flexibility and convenience of working from home, promoting a healthy work-life balance. You will be part of a professional and supportive team within a reputable financial services company. Opportunities for training and skill development in procurement are available. This role offers stability and the chance to refine your administrative and procurement support skills in a dynamic sector.