Remote Purchasing Administrator

Placements24; Stellenbosch; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Remote work

Medical aid

Professional development

Career growth

Job summary

Placements24 seeks a Remote Purchasing Administrator to manage procurement for a fast-growing e-commerce platform from anywhere in South Africa. The role requires handling requisitions, issuing purchase orders, and liaising with suppliers and internal teams in a fully remote setup.

The ideal candidate will have 2–3 years in purchasing or procurement, excellent organizational and communication skills, and proficiency with MS Office and ERP systems.

Qualifications

• Diploma or bachelor\'s degree in SCM or related field.
• 2–3 years in purchasing, procurement, or admin roles.
• Strong remote work productivity and organization.

Responsibilities

• Process requisitions and issue purchase orders.
• Source suppliers and obtain quotations.
• Negotiate pricing for small value purchases.
• Track orders and ensure on-time delivery.
• Verify invoices against POs and deliveries.
• Maintain digital records of contracts and suppliers.
• Communicate with internal teams about orders.
• Support procurement data analysis and reporting.
• Ensure compliance with remote procurement policies.

Skills

Organizational skills

Remote collaboration

Communication

MS Office

ERP software

Multitasking

Problem solving

Education

Bachelor's or Diploma in SCM

Tools

Slack

Teams

ERP software

Job description

About the Role

Our client, a fast-growing e-commerce platform, is looking for a dedicated Remote Purchasing Administrator to manage their procurement processes from anywhere within South Africa. This role is essential for ensuring the timely and cost-effective acquisition of various goods and services required for the company's operations, including office supplies, software licenses, marketing materials, and vendor services. The Remote Purchasing Administrator will handle all administrative aspects of purchasing, process requisitions, issue purchase orders, and liaise with suppliers and internal stakeholders virtually. The ideal candidate is highly organized, detail-oriented, and adept at managing responsibilities in a fully remote setting. This is a remote-first position, offering flexibility and the opportunity to be a key player in a dynamic, digitally-driven organization. We are seeking a self-motivated individual who excels in managing tasks independently and maintaining high standards of efficiency and accuracy.

Key Responsibilities

• Process purchase requisitions and generate purchase orders accurately and efficiently.
• Source and evaluate potential suppliers, obtaining quotations as required.
• Negotiate pricing and terms with suppliers for smaller value purchases.
• Track orders and ensure timely delivery of goods and services to relevant departments.
• Verify invoices against purchase orders and delivery confirmations, flagging any discrepancies.
• Maintain accurate and organized digital records of all purchasing activities, contracts, and supplier information.
• Communicate effectively with internal teams to understand their needs and provide updates on order status.
• Assist in managing supplier relationships and resolving any order-related issues.
• Support the procurement team with data analysis and reporting as needed.
• Ensure adherence to company procurement policies and procedures in a remote environment.

Requirements

• A National Diploma or Bachelor's degree in Supply Chain Management, Business Administration, or a related field is preferred.
• Minimum of 2-3 years of experience in a purchasing, procurement, or administrative role.
• Proven ability to manage multiple tasks and prioritize effectively in a remote setting.
• Excellent organizational skills and meticulous attention to detail.
• Strong communication skills, both written and verbal, suitable for remote collaboration.
• Proficiency in MS Office Suite (Word, Excel, Outlook) and familiarity with online collaboration tools (e.g., Slack, Teams).
• Experience with ERP or procurement software is advantageous.
• Ability to work independently with minimal supervision and maintain productivity.
• A proactive and problem-solving approach.
• A dedicated home office setup with reliable internet connectivity.

Benefits

• This fully remote position offers a competitive salary, flexible working hours, and the convenience of working from home.
• Our client provides comprehensive benefits, including medical aid and opportunities for professional development.
• Employees benefit from a supportive virtual work culture and the autonomy to manage their workday effectively.
• This role offers a significant opportunity for career growth within a forward-thinking e-commerce company.

The role is primarily based in Paarl, Western Cape, but with the understanding that the work is fully remote and can be performed from any location in South Africa.