Project Coordinator, Event Management

Placements24; South Africa; Hybrid; ZAR 89,000 - 167,000; Part time

Job summary

Placements24 is seeking a proactive Project Coordinator for a dynamic event management client in the Paarl area. The role blends on-site meetings and planning sessions in Paarl, Western Cape, with remote work for administrative tasks.

You will support Project Managers across planning, vendor coordination, timelines, and budgets, while providing on-site support and post-event follow-ups. The ideal candidate is highly organized, effective communicator, and thrives under deadlines.

Qualifications

• Must have prior experience in event coordination, project assistance, or similar roles.
• Strong organizational and multitasking abilities are essential.
• Excellent communication and interpersonal skills are required.

Responsibilities

• Assist Project Managers in planning and executing a variety of events.
• Coordinate with vendors, suppliers, and clients to confirm details and logistics.
• Manage event timelines and ensure all deadlines are met.
• Maintain project documentation, including event plans, budgets, and contact lists.
• Assist with budget tracking and expense management for assigned events.
• Provide on-site support during events, including setup, guest management, and troubleshooting.
• Conduct post-event follow-ups and gather feedback.
• Communicate effectively with team members and external stakeholders.
• Identify potential risks and propose solutions to ensure seamless event delivery.

Skills

Organizational skills

Communication skills

Multitasking

Vendor coordination

Hybrid work adaptability

Education

High school diploma

Event management certification

Project management certification

Tools

Microsoft Office

Cvent

Asana

Trello

Job description

About the Role

Our client, a dynamic event management company renowned for creating memorable experiences, is seeking a proactive and organized Project Coordinator to support their growing team. This role is crucial in ensuring the smooth execution of various events, from corporate functions and weddings to festivals and conferences. The position operates on a hybrid model, requiring a blend of on-site presence in Paarl, Western Cape, ZA, for key meetings and event planning sessions, and remote work for administrative tasks and communication. You will assist Project Managers in all stages of event planning, vendor coordination, budget tracking, and on-site support. The ideal candidate is passionate about events, possesses excellent organizational skills, and thrives in a fast-paced, deadline-driven environment within the vibrant Paarl area.

Key Responsibilities

• Assist Project Managers in planning and executing a variety of events.
• Coordinate with vendors, suppliers, and clients to confirm details and logistics.
• Manage event timelines and ensure all deadlines are met.
• Maintain project documentation, including event plans, budgets, and contact lists.
• Assist with budget tracking and expense management for assigned events.
• Provide on-site support during events, assisting with setup, guest management, and troubleshooting.
• Conduct post-event follow-ups and gather feedback.
• Communicate effectively with team members and external stakeholders.
• Help identify potential risks and propose solutions to ensure seamless event delivery.

Requirements

• Previous experience in event coordination, project assistance, or a similar role is preferred.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and experience with project management or event planning software (e.g., Cvent, Asana, Trello).
• Ability to work flexibly in a hybrid capacity, with availability for on-site work in Paarl, Western Cape, ZA, and remote work.
• A proactive approach and ability to work well under pressure.
• A passion for the events industry.
• High school diploma or equivalent; further education or certifications in event management or project management are a plus.
• Must be detail-oriented and possess strong problem-solving capabilities.

Benefits

This part-time contractor role offers a competitive pro-rata salary and the invaluable experience of working with a leading event management company. The hybrid work model provides flexibility, allowing for a good work-life balance while contributing to exciting events in the Paarl, Western Cape, ZA region. You will gain hands‑on experience across various event types and develop key skills in project coordination and event execution. Opportunities for growth and potential for longer-term engagements based on performance. Be part of a creative and energetic team that produces outstanding events.