Project Administrator

Placements24; Stellenbosch; On-site; ZAR 167,000 - 301,000; Full time

Benefits offered by this job

Competitive salary

Professional development opportunities

Collaborative team environment

Stellenbosch location

Job summary

Placements24 in Stellenbosch, Western Cape, seeks a highly organized Project Administrator to support project managers with administrative and logistical tasks, ensuring smooth delivery of initiatives.

You will manage documentation, coordinate meetings, track timelines, assist with budgets, and communicate updates to stakeholders, with opportunities for professional growth in a collaborative team.

Qualifications

• Experience as a Project Administrator or similar role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with project management software (MS Project, Asana, Trello) is an advantage.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a collaborative team.
• High level of accuracy and discretion with confidential information.
• A relevant qualification or certification in project management support is a plus.

Responsibilities

• Providing administrative support to project managers and project teams.
• Managing project documentation, including contracts, reports, and plans.
• Scheduling and coordinating project meetings and workshops.
• Tracking project timelines and deadlines, and identifying potential issues.
• Maintaining project databases and ensuring data accuracy.
• Assisting with budget tracking and expense management for projects.
• Communicating project updates to stakeholders as required.
• Organizing project-related travel arrangements.
• Facilitating the flow of information between project team members and external parties.
• Preparing project status reports and presentations.

Skills

Project administration

Organizational skills

MS Office proficiency

Communication

Team collaboration

Education

Project management certification

Tools

Microsoft Office

MS Project

Asana

Trello

Job description

About the Role

Our client is seeking a highly organized and proactive Project Administrator to join their dynamic team in Stellenbosch, Western Cape. This role is instrumental in ensuring the smooth execution of projects by providing comprehensive administrative and logistical support. The ideal candidate will possess exceptional attention to detail, strong organizational skills, and the ability to manage multiple tasks simultaneously. You will be working closely with project managers and team members to facilitate project timelines, manage documentation, and ensure efficient communication. This is an excellent opportunity for an individual looking to build their career in project management support within a thriving organization. We are committed to fostering a collaborative environment where your contributions are valued and you can grow professionally. Join us and play a key role in the successful delivery of our projects.

Key Responsibilities

• Providing administrative support to project managers and project teams.
• Managing project documentation, including contracts, reports, and plans.
• Scheduling and coordinating project meetings and workshops.
• Tracking project timelines and deadlines, and identifying potential issues.
• Maintaining project databases and ensuring data accuracy.
• Assisting with budget tracking and expense management for projects.
• Communicating project updates to stakeholders as required.
• Organizing project-related travel arrangements.
• Facilitating the flow of information between project team members and external parties.
• Preparing project status reports and presentations.

Requirements

• Proven experience as a Project Administrator or in a similar administrative role, preferably within project environments.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with project management software (e.g., MS Project, Asana, Trello) is an advantage.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a collaborative team.
• High level of accuracy and attention to detail.
• Discretion in handling confidential project information.
• A relevant qualification or certification in project management support is a plus.

Benefits

• Competitive salary package.
• Opportunity to work on diverse and challenging projects.
• Professional development and training opportunities.
• Collaborative and supportive team environment in Stellenbosch, Western Cape.
• Be part of a growing and innovative company.
• Gain valuable experience in project execution and management.