Senior Project Administrator

Placements24; Stellenbosch; Hybrid; ZAR 350,000 - 550,000; Full time

Benefits offered by this job

Hybrid work model

Health insurance

Retirement benefits

Professional development

Job summary

Placements24 in Stellenbosch, Western Cape, seeks a Senior Project Administrator to support project managers with scheduling, documentation, and coordination across multiple projects. You will manage files, timelines, and stakeholder communications to ensure on-time delivery.

The ideal candidate has 4+ years in project administration, strong MS Office and PM tools (Asana, Trello, MS Project), and excellent communication.

Qualifications

• Minimum 4 years of experience in project administration or similar role.
• Proficient in Word, Excel, PowerPoint, Outlook and PM software (Asana, Trello, MS Project).
• Excellent written and verbal communication skills.
• Strong organisational skills and meticulous attention to detail.
• Ability to multitask and manage priorities in a dynamic environment.
• Experience in managing project documentation and tracking progress.
• Discretion with confidential project information.
• Tertiary qualification or PM certification is advantageous.
• Ability to work collaboratively with cross-functional teams in Stellenbosch, Western Cape.

Responsibilities

• Provide full administrative support to project managers, including scheduling meetings and travel.
• Prepare project documentation, reports, and presentations.
• Maintain project files and databases and keep information up to date.
• Track project timelines, milestones, and deliverables.
• Coordinate communications with internal and external stakeholders.
• Assist with budget tracking and expense management for projects.
• Organise project-related events, workshops, and training sessions.
• Liaise with vendors and service providers as required for project needs.
• Ensure compliance with PM methodologies and company policies.
• Support project closure activities, including documentation and reporting.

Skills

MS Office

Asana

Trello

MS Project

Communication

Organisational Skills

Multitasking

Document Management

Confidentiality

Project Administration

Education

Project management qualification

PM Certification

Tools

Asana

Trello

MS Project

Microsoft Office

Job description

About the Role

Our client, a leading organisation in the development sector, is looking for a highly skilled and organised Senior Project Administrator to join their team in Stellenbosch, Western Cape. This role is crucial for providing comprehensive administrative support to project managers and ensuring the successful execution of various projects. The ideal candidate will possess strong organisational skills, excellent communication abilities, and a proven track record in project administration or a related field. You will be instrumental in managing project documentation, coordinating project activities, and facilitating seamless communication among project stakeholders in the Stellenbosch, Western Cape area.

Key Responsibilities

• Provide full administrative support to project managers, including scheduling meetings, managing calendars, and coordinating travel.
• Prepare project documentation, reports, and presentations.
• Maintain project files and databases, ensuring all information is up-to-date and accessible.
• Track project timelines, milestones, and deliverables.
• Coordinate project-related communications and follow-ups with internal and external stakeholders.
• Assist with budget tracking and expense management for projects.
• Organise project-related events, workshops, and training sessions.
• Liaise with vendors and service providers as required for project needs.
• Ensure compliance with project management methodologies and company policies.
• Support project closure activities, including documentation and reporting.

Requirements

• A minimum of 4 years of experience in project administration, executive assistance, or a similar administrative role, preferably within a project-based environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software (e.g., Asana, Trello, MS Project).
• Excellent written and verbal communication skills.
• Strong organisational skills and meticulous attention to detail.
• Ability to multitask and manage priorities effectively in a dynamic environment.
• Experience in managing project documentation and tracking progress.
• Discretion in handling confidential project information.
• A relevant tertiary qualification or professional certification in project management is advantageous.
• Ability to work collaboratively with cross-functional teams in Stellenbosch, Western Cape.

Benefits

• Our client offers a competitive remuneration package and a comprehensive benefits plan.
• This role operates on a hybrid model, providing flexibility and work-life balance.
• Employees have access to professional development opportunities and training programs to enhance their skills.
• The position is based in Stellenbosch, Western Cape, offering a stimulating work environment.
• You will be part of a dedicated and passionate team working on impactful projects.
• Health insurance and retirement benefits are provided.
• Join a forward-thinking organisation that values its employees and their contributions to successful project delivery in Stellenbosch, Western Cape.