Remote Senior Administrative Coordinator

Placements24; Bellville; Hybrid; ZAR 420,000 - 600,000; Full time

Job summary

Placements24 is seeking a Senior Administrative Coordinator for a fully remote role within South Africa. The ideal candidate has 5+ years in senior administrative or project coordination and excels in organizing, budgeting, and stakeholder liaison.

Responsibilities include coordinating multi-project admin tasks, developing workflows, organizing virtual meetings, and managing travel and documentation. Candidates should thrive in a remote-first environment and demonstrate proactive problem-solving.

Qualifications

• Minimum of 5 years in a senior administrative or project coordination role.
• Strong organizational and time-management skills in a fast-paced environment.
• Proficient with project management and virtual collaboration tools.
• Excellent written and verbal communication skills.
• Ability to work autonomously in a remote setting.

Responsibilities

• Coordinate and manage administrative activities for multiple project teams, ensuring seamless operations.
• Develop and implement efficient administrative procedures and workflows.
• Schedule and organize virtual meetings, workshops, and training sessions, including preparing agendas and taking minutes.
• Manage travel arrangements for team members, including flights, accommodation, and visa applications where necessary.
• Maintain and update project documentation, databases, and reporting systems.
• Serve as a point of contact for internal and external stakeholders, responding to inquiries and resolving issues promptly.
• Assist in the preparation of budget reports, expense tracking, and invoice processing.
• Onboard new team members by providing necessary administrative support and information.
• Conduct research and compile data for reports and presentations as required.
• Ensure compliance with company policies and procedures in all administrative tasks.

Skills

Organizational skills

Remote work

Communication

Tools

Asana

Trello

Jira

Zoom

Slack

Microsoft Teams

Word

Excel

PowerPoint

Outlook

Google Workspace

Job description

About the Role

Our client, a leading consultancy firm, is seeking a highly motivated and experienced Senior Administrative Coordinator to join their dynamic team. This is a fully remote position, offering the flexibility to work from anywhere within South Africa. You will play a pivotal role in supporting project teams and management by ensuring the efficient execution of administrative functions, coordinating complex logistics, and maintaining high standards of operational excellence. The ideal candidate possesses a proactive mindset, exceptional organizational skills, and a proven track record in managing diverse administrative projects. This role requires an individual who can anticipate needs, solve problems creatively, and contribute to a streamlined workflow in a virtual environment. This is an exceptional opportunity for a seasoned administrative professional to leverage their expertise in a remote-first setting.

Key Responsibilities

• Coordinate and manage administrative activities for multiple project teams, ensuring seamless operations.
• Develop and implement efficient administrative procedures and workflows.
• Schedule and organize virtual meetings, workshops, and training sessions, including preparing agendas and taking minutes.
• Manage travel arrangements for team members, including flights, accommodation, and visa applications where necessary.
• Maintain and update project documentation, databases, and reporting systems.
• Serve as a point of contact for internal and external stakeholders, responding to inquiries and resolving issues promptly.
• Assist in the preparation of budget reports, expense tracking, and invoice processing.
• Onboard new team members by providing necessary administrative support and information.
• Conduct research and compile data for reports and presentations as required.
• Ensure compliance with company policies and procedures in all administrative tasks.

Requirements

• Minimum of 5 years of experience in a senior administrative or project coordination role.
• Exceptional organizational, planning, and time management skills, with a demonstrated ability to prioritize tasks effectively in a fast-paced environment.
• Proficiency in project management software (e.g., Asana, Trello, Jira) and virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong written and verbal communication skills, with excellent attention to detail.
• Ability to work autonomously, take initiative, and make sound decisions in a remote setting.
• Experience in managing budgets and processing financial documentation is a plus.
• Demonstrated ability to handle confidential information with professionalism and discretion.
• Must be reliable, punctual, and possess a strong work ethic.
• Open to working remotely from Centurion, Gauteng, ZA, or any other location within South Africa.

Benefits

Our client offers a competitive salary, excellent benefits, and a supportive remote work environment. You will have the opportunity to work on challenging and rewarding projects, collaborating with a talented and diverse team. Professional development opportunities and continuous learning are encouraged. Enjoy the flexibility and autonomy that comes with a fully remote role. Our client is committed to fostering a positive and inclusive workplace culture. This position provides significant career growth potential for the right candidate. Access to cutting-edge virtual tools and resources ensures you can perform at your best.