Program Support Officer

Placements24; Mossel Bay; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary and benefits

Supportive and mission-driven work

Proximity to coastal amenities

Annual performance reviews with salary

Company-provided training on software

Experience in non-profit operations

Friendly and collaborative environment

Job summary

Placements24 is seeking a detail-oriented Program Support Officer to join a respected non-profit in Mossel Bay, Western Cape. You will provide administrative and operational support to educational programs, manage logistics, maintain records, and liaise with beneficiaries, educators, and community partners.

The role requires strong organization, excellent communication, and a commitment to empowering young learners.

Qualifications

• High school diploma or equivalent; admin diploma preferred.
• Experience in admin or program support, especially in non-profit.
• Strong organizational and time-management skills.

Responsibilities

• Provide administrative and logistical support for all program activities.
• Manage program schedules, appointments, and meeting arrangements.
• Maintain accurate program records, databases, and files.
• Assist in the preparation of program reports, presentations, and correspondence.
• Coordinate communication between program staff, beneficiaries, schools, and community stakeholders.
• Process and manage program-related documentation, including applications and registrations.
• Support the procurement of program materials and resources.
• Assist in the organization and execution of program events and workshops.
• Monitor program supplies and manage inventory.
• Provide general administrative assistance to the program team as needed.

Skills

Organization

Time-management

Communication

Confidentiality

Attention to detail

Multitasking

Local knowledge

MS Office

Education

High school diploma

Admin certificate/diploma

Tools

MS Office

Job description

About the Role

Our client, a respected non-profit organization dedicated to improving access to education and resources for children in the Mossel Bay, Western Cape , is seeking a detail-oriented and proactive Program Support Officer. This vital role involves providing comprehensive administrative and operational support to our various educational programs, ensuring their smooth and efficient delivery. You will be instrumental in managing program logistics, maintaining records, and liaising with beneficiaries, educators, and community partners. The ideal candidate is highly organized, possesses excellent communication skills, and has a strong commitment to our mission of empowering young learners. This is an excellent opportunity for an individual looking to contribute meaningfully to community development and gain valuable experience within the non-profit sector in the beautiful coastal town of Mossel Bay . Your dedication and efficiency will directly impact the success of our programs and the opportunities available to the children we serve.

Key Responsibilities

• Provide administrative and logistical support for all program activities.
• Manage program schedules, appointments, and meeting arrangements.
• Maintain accurate and organized program records, databases, and files.
• Assist in the preparation of program reports, presentations, and correspondence.
• Coordinate communication between program staff, beneficiaries, schools, and community stakeholders.
• Process and manage program-related documentation, including applications and registrations.
• Support the procurement of program materials and resources.
• Assist in the organization and execution of program events and workshops.
• Monitor program supplies and manage inventory.
• Provide general administrative assistance to the program team as needed.

Requirements

• High school diploma or equivalent; a certificate or diploma in administration or a related field is preferred.
• Proven experience in an administrative or program support role, preferably within a non-profit setting.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy in record-keeping.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Effective communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Discretion and ability to handle confidential information.
• A genuine interest in education and community development.
• Familiarity with the Mossel Bay area and its communities is an advantage.

Benefits

• Competitive salary and benefits package.
• Opportunity to work within a supportive and mission-driven organization.
• Make a tangible difference in the lives of children in Mossel Bay .
• Gain experience in program management and non-profit operations.
• Friendly and collaborative work environment.
• Proximity to beautiful coastal amenities.
• Opportunities for professional growth and development.
• Contribution to a well-respected community initiative.
• Annual performance reviews with potential for salary increments.
• Company-provided training on relevant software and procedures.