Non-profit Administrator and Operations Manager

Placements24; Mossel Bay; Hybrid; ZAR 360,000 - 520,000; Full time

Benefits offered by this job

Hybrid work

Competitive salary

Professional development

Supportive environment

Community impact

Job summary

Placements24 is assisting a Mossel Bay charity in recruiting a highly organized Non-profit Administrator and Operations Manager. The role covers day-to-day office operations, staff support, policy implementation, and event logistics in a hybrid work setup.

The ideal candidate will have proven admin/ops experience in the non-profit sector, strong organizational skills, meticulous attention to detail, and excellent communication.

Qualifications

• Proven experience as an Administrator or Operations Manager, preferably within the non-profit sector.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in all aspects of work.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with office management software.
• Excellent communication and interpersonal skills, with the ability to interact professionally with staff, volunteers, and external partners.

Responsibilities

• Oversee daily office operations, ensuring a well-organized and efficient work environment.
• Manage administrative tasks, including correspondence, filing, scheduling, and record-keeping.
• Support the implementation of organizational policies and procedures.
• Coordinate and manage logistics for meetings, events, and workshops.
• Manage vendor relationships and ensure timely procurement of supplies and services.
• Assist with budget tracking and financial administration, including processing invoices and expense reports.
• Provide administrative support to the executive team and other staff members.
• Maintain databases and ensure the accuracy and confidentiality of information.
• Contribute to the development and improvement of operational processes.
• Ensure compliance with relevant health, safety, and security regulations.

Job description

About the Role

Our client, a well-established charity organization serving the Mossel Bay, Western Cape, ZA community, is seeking a highly organized and efficient Non-profit Administrator and Operations Manager. This role is critical for ensuring the smooth day-to-day running of the organization, overseeing administrative functions, and supporting various operational needs. The ideal candidate will possess strong organizational skills, excellent attention to detail, and the ability to manage multiple priorities effectively. You will be responsible for managing office operations, supporting staff, coordinating events, and ensuring compliance with administrative policies and procedures. This hybrid position offers a blend of in-office collaboration and remote flexibility, allowing for a balanced approach to work. Your contribution will be vital in enabling our client to focus on its core mission and serve the community more effectively. This is an excellent opportunity to contribute to a meaningful cause in a key support role.

Key Responsibilities

• Oversee daily office operations, ensuring a well-organized and efficient work environment.
• Manage administrative tasks, including correspondence, filing, scheduling, and record-keeping.
• Support the implementation of organizational policies and procedures.
• Coordinate and manage logistics for meetings, events, and workshops.
• Manage vendor relationships and ensure timely procurement of supplies and services.
• Assist with budget tracking and financial administration, including processing invoices and expense reports.
• Provide administrative support to the executive team and other staff members.
• Maintain databases and ensure the accuracy and confidentiality of information.
• Contribute to the development and improvement of operational processes.
• Ensure compliance with relevant health, safety, and security regulations.

Requirements

• Proven experience as an Administrator or Operations Manager, preferably within the non-profit sector.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in all aspects of work.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with office management software.
• Excellent communication and interpersonal skills, with the ability to interact professionally with staff, volunteers, and external partners.
• Ability to work independently and as part of a team.
• Problem-solving skills and a proactive approach to identifying and resolving operational issues.
• Experience in event coordination and logistics management is an asset.
• A background in bookkeeping or basic financial administration is beneficial.

Benefits

• Hybrid work arrangement offering flexibility and work-life balance.
• Competitive salary reflective of your skills and experience.
• Opportunity to support a vital charitable organization in Mossel Bay, Western Cape, ZA.
• Professional development opportunities to enhance your administrative and operational expertise.
• A collaborative and supportive work environment.
• Be part of an organization making a tangible difference in the local community.