Production Coordinator - Live Events

Placements24; Durban; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Hybrid work model

Professional development opportunities

Diverse live events experience

Team-building activities

Job summary

Placements24 is seeking a meticulous Production Coordinator to support live events in Durban. This hybrid role blends on-site engagement with remote work, managing logistics, vendors, and production timelines from conception through completion.

Ideal candidates bring proven event coordination experience, strong organizational and communication skills, and flexibility to work evenings and weekends as schedules require.

Qualifications

• Proven experience as Production Coordinator or similar in events or live entertainment.
• Strong organizational and time management skills with the ability to multitask.
• Excellent communication and interpersonal skills for diverse stakeholders.
• Flexibility to work evenings, weekends, and holidays as events demand.

Responsibilities

• Assist in planning and coordinating all logistical aspects of live events, including venue booking and vendor management.
• Liaise with artists, crews, and clients to ensure clear communication and timely task execution.
• Manage event documentation, contracts, permits, timelines, and production schedules.
• Track budgets, process invoices, and maintain accurate financial records for production activities.
• Coordinate travel and accommodation for cast, crew, and guests.
• Support the Production Manager with day-to-day operational tasks and site visits.

Skills

Organizational skills

Time management

Communication

Multitasking

Interpersonal skills

Proactive problem-solving

Education

Degree in Event Management

Theatre Production

Tools

Microsoft Office Suite

Project management software

Event planning software

Ticketing platforms

Job description

About the Role

Our client, a dynamic force in the Arts & Entertainment industry, is seeking a meticulous and energetic Production Coordinator to support their live event operations. This hybrid role offers a unique blend of on-site engagement in Durban and remote work flexibility, allowing you to contribute to the seamless execution of unforgettable live experiences. You will be responsible for managing logistical details, coordinating with vendors, supporting the production team, and ensuring that all aspects of event production run smoothly from conception to completion. This position requires exceptional organizational skills, a proactive attitude, and a passion for bringing creative visions to life in the live entertainment space. Join a passionate team that values creativity, collaboration, and delivering world-class events.

Key Responsibilities

• Assist in the planning and coordination of all logistical aspects of live events, including venue booking, scheduling, and vendor management.
• Liaise with artists, performers, technical crews, and other stakeholders to ensure clear communication and timely execution of tasks.
• Manage event documentation, including contracts, permits, timelines, and production schedules.
• Track budgets, process invoices, and maintain accurate financial records for production activities.
• Coordinate travel arrangements and accommodation for cast, crew, and special guests.
• Support the Production Manager and other senior staff with day-to-day operational tasks.
• Conduct site visits and pre-event inspections to assess venue suitability and operational requirements.
• Manage on-site logistics during events, troubleshooting issues as they arise.
• Maintain inventory of production equipment and supplies.
• Prepare post-event reports and conduct debriefings to identify areas for improvement.
• Ensure compliance with all health, safety, and security regulations at event venues.
• Assist with marketing and promotional activities related to the events.

Requirements

• Proven experience as a Production Coordinator or similar role, preferably within the Arts & Entertainment or events industry.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong communication and interpersonal skills, with the ability to build rapport with diverse stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
• Experience with event planning software and ticketing platforms is a plus.
• Ability to work effectively both independently and as part of a collaborative team.
• Flexibility to work evenings, weekends, and public holidays as required by event schedules.
• Comfortable with both on-site event execution and remote administrative tasks.
• A proactive problem-solver with a keen eye for detail.
• Passion for live events and the Arts & Entertainment sector.
• Degree in Event Management, Theatre Production, Marketing, or a related field is preferred.

Benefits

• Competitive salary commensurate with experience.
• Hybrid work model offering flexibility between office and remote work.
• Opportunity to work on exciting and diverse live events.
• Professional development and training opportunities.
• Contribute to a vibrant and creative Arts & Entertainment environment.
• Team-building activities and social events.
• Potential for career advancement within the organization.