Procurement Administrator

Casidra; Paarl; On-site; ZAR 397,000 - 402,000; Full time

Job summary

Casidra in Paarl seeks a Procurement Administrator to provide efficient, compliant procurement administration through sourcing, supplier management and RFQ/bid handling. You will ensure budget checks, record-keeping and timely processing.

The role reports to the Supply Chain Manager. Candidates should have a tertiary qualification in procurement or SCM and at least three years' experience in a public sector or regulated environment, with PFMA knowledge and strong admin skills.

Qualifications

• Tertiary qualification in Procurement, SCM or related field.
• At least 3 years’ relevant experience in procurement administration or similar role.
• Experience in a financial, compliance-driven or SCM environment.
• Public sector or state-owned entity experience is advantageous.
• Knowledge of PFMA and applicable financial regulations and SCM policies.
• Computer literacy with ability to maintain electronic procurement records.
• Valid Code B driver’s licence.

Responsibilities

• Receive, review and process procurement requests to ensure completeness, budget availability and compliance.
• Source quotations from suppliers on the relevant supplier database.
• Facilitate quotation process and submit quotations for order processing.
• Allocate and maintain procurement requisition records and ensure timely processing.
• Capture delivery notes and maintain records of goods and services received.
• Establish and maintain relationships with suppliers and service providers.
• Assist with supplier enquiries and procurement-related queries and keep records updated.
• Assist with RFQ and bid documentation and submit on platforms.
• Maintain procurement records for reporting, audit and compliance purposes.
• Ensure PFMA compliance and provide administrative support to management and stakeholders.

Skills

Analytical skills

Negotiation

Communication

Organisational skills

Computer literacy

Attention to detail

Verbal communication

Written communication

Education

Tertiary qualification in Procurement/SCM or related field

Tools

Casper system

Central Supplier Database (CSD)

Job description

Casidra currently seeks to recruit a Procurement Administrator to provide an efficient, cost-effective and compliant procurement administration service through the sourcing of goods and services, supplier management and the administration of requests for quotations (RFQs) and bids, in accordance with applicable legislation, financial regulations and supply chain management procedures.

The successful candidate will report to the Supply Chain Manager.

KEY PERFORMANCE AREAS INCLUDE, BUT ARE NOT LIMITED TO:

Procurement Administration

• Receive, review and scrutinise procurement requests to ensure completeness, budget availability and compliance with applicable legislation, policies and procedures
• Source quotations from suppliers on the relevant supplier database
• Facilitate the quotation process and submit quotations for order processing
• Allocate and maintain procurement requisition records and ensure requests are processed timeously
• Capture delivery notes and maintain accurate records of goods and services received

Supplier and Vendor Management

• Establish and maintain professional relationships with suppliers and service providers
• Obtain and evaluate quotations, pricing and supply options to support cost-effective procurement
• Assist with supplier enquiries and procurement-related queries
• Maintain accurate records of purchases, supplier pricing and delivery times
• Monitor the quality of goods and services received and support effective supplier management

RFQ and Bid Administration

• Assist with the compilation of RFQ and bid documentation in accordance with approved specifications and applicable requirements
• Advertise RFQs and bids on relevant websites and procurement platforms
• Download and maintain RFQ and bid documentation from relevant websites
• Capture and update bid information and outcomes on relevant websites and systems
• Assist with the compilation of local content submissions to the Department of Trade, Industry and Competition (DTIC)

Procurement Systems and Records Management

• Link tender and requisition numbers on the Casper system
• Download Central Supplier Database (CSD) reports when required and update supplier information on Casper
• Ensure accurate capturing, filing and safekeeping of procurement documentation
• Maintain complete and up-to-date procurement records in accordance with applicable legislation and recordkeeping procedures
• Ensure procurement documentation is readily available for reporting, audit and compliance purposes

Compliance and Stakeholder Support

• Ensure that procurement activities comply with the Public Finance Management Act (PFMA), applicable financial regulations, supply chain management policies and standard operating procedures
• Provide accurate procurement information and administrative support to management, staff, government departments, contractors and service providers
• Respond promptly to procurement-related enquiries and assist with resolving queries
• Contribute to efficient service delivery through accurate documentation, effective communication and adherence to deadlines

JOB REQUIREMENTS:

• A tertiary qualification in Procurement, Supply Chain Management or a related field.
• At least 3 years’ relevant experience in procurement administration or a similar role.
• Experience in a financial, compliance-driven or Supply Chain Management (SCM) environment.
• Experience in a public sector or state-owned entity environment will be advantageous.
• Knowledge of the Public Finance Management Act (PFMA), applicable financial regulations and supply chain management policies and procedures.
• Computer literacy and the ability to maintain accurate electronic procurement records.
• A valid Code B driver’s licence.

Skills: Analytical and problem-solving skills, negotiation skills, effective verbal and written communication skills, organisational skills, computer skills and attention to detail. Ability to interpret and apply relevant legislation, regulations, policies and procedures.

Attitude: Honest and trustworthy; strong work ethic; professional conduct; ability to work independently and under pressure; self-motivated and service-oriented.

REMUNERATION:

R 396 873.00 to R 401 656.00 (TCOE) per annum - The total cost of the remuneration package will be determined based on the candidate’s qualifications and experience

The closing date for applications is 27-10-2026 12:00 . Only shortlisted candidates will be contacted.