Procurement Co-Ordinator

Winning Form; Durban; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Winning Form in Durban, KwaZulu-Natal seeks a procurement assistant to process purchase orders, liaise with suppliers, and monitor inventory to prevent stockouts. The role requires 1–2 years in procurement or admin support, and a valid SA driver’s license.

Proficiency in procurement software and MS Office is essential for efficient operations. You will maintain accurate records, coordinate with finance for payments, and contribute to continuous improvement through data-driven insights.

Qualifications

• 1–2 years’ experience in procurement, purchasing, or admin support.
• Valid South African driver’s license.
• Proficiency in procurement software and Microsoft Office Suite.

Responsibilities

• Process and issue purchase orders based on approvals.
• Ensure PO accuracy, completeness, and policy compliance.
• Track status of open orders and follow up with suppliers for timely delivery.
• Identify and evaluate suppliers based on cost, quality and reliability.
• Communicate with suppliers to request quotes, confirm orders and resolve delivery or invoicing issues.
• Monitor inventory to avoid stockouts and ensure material availability.
• Coordinate with warehouse for smooth flow and storage of goods.
• Maintain procurement records, supplier info, contracts, and order histories.
• Update procurement database for reporting and timely information.

Skills

Problem Solving

Communication

Tools

Procurement software

Job description

Skill Set

• Problem Solving
• Problem Solving
• Communication

Responsibilities

• Process and issue purchase orders based on approvals.
• Ensure that all purchase orders are accurate, complete, and comply with internal policies.
• Track the status of open orders and follow up with suppliers to ensure timely delivery.
• Assist in identifying and evaluating suppliers based on cost, quality, and reliability.
• Communicate with suppliers to request quotes, confirm orders, and resolve any issues related to deliveries or invoicing.
• Assist in monitoring inventory levels to ensure an adequate supply of materials and avoid stockouts.
• Coordinate with warehouse staff to ensure smooth flow and storage of goods.
• Maintain accurate procurement records, including supplier information, contract details, and order histories.
• Update and manage the procurement database, ensuring timely and accurate information is available for reporting.
• Coordinate with the finance department to ensure timely payment to suppliers.
• Assist in preparing reports on procurement activities, including budget forecasts, purchase order status, and supplier performance.
• Track procurement metrics and suggest improvements based on data analysis.
• Ensure procurement activities are compliant with company policies, legal requirements, & industry standards.
• Manage BEE-compliant suppliers as per the company’s BEE strategy and maintain a supplier base that meets required BEE ratings.
• Work closely with other departments, such as finance, warehousing, sales and operations, to ensure the smooth flow of procurement processes.
• Provide support to the Line Manager and collaborate with the sales and the sales administration team.
• Assist with Ad Hoc tasks as required.

People

• Performance must be tracked by yourself, and the onus is place on you to set-up performance review meetings with the Line Manager.

Compliance, risk and quality

• Ensure 100% compliance with company policies and procedures.
• Adhere to 100% compliance with health and safety regulations.
• Ensure 100% compliance with relevant laws and regulations.
• Save all work, templates, and records monthly and yearly for audit, enquiry, or investigation purposes.
• Produce high-quality, neat, logical, and easy-to-follow work/templates/financial models with substantiated facts and no numbers in formulas.
• Save and back up final versions and documents chronologically.
• Declare all gifts and avoid accepting kickbacks, reporting any instances immediately.
• Declare any conflicts of interest upfront.

Growth and new markets/products

• Assist with projects as directed.
• Follow measures and steps to achieve short, medium, and long-term company goals.
• Develop and maintain key customer relationships.

Qualifications

• A minimum of 1 -2 years’ experience within a procurement, purchasing, or administrative support roles.
• Must have a valid South African driver’s license.
• Proficiency in procurement software and Microsoft Office Suite (Excel, Word, PowerPoint).

Job Info

• Job Identification 2720
• Job Category Procurement
• Posting Date 10/15/2026, 11:19 AM
• Locations 0, Durban, KwaZulu-Natal, 4034, ZA (On-site)
• Apply Before 11/15/2026, 11:19 AM
• Roster No