Procurement Admin & Process Coordinator

International-Facilities-Services-Limited; Umhlanga Rocks; On-site; ZAR 180,000 - 260,000; Full time

Job summary

International-Facilities-Services-Limited in Umhlanga Rocks, South Africa, seeks a procurement administrator to support administration, coordination, and supplier documentation within procurement workflows.

You will maintain trackers, coordinate RFx processes, ensure submission completeness, assist with monthly reporting, and help drive practical process improvements while upholding confidentiality and data integrity.

Qualifications

• Diploma or certificate in Business Administration, Procurement, or Supply Chain.
• 1–3 years' experience in procurement, supply chain or business administration.
• Valid EB driver's licence and willingness to travel across Sub-Saharan Africa.
• CIPS studies advantageous.

Responsibilities

• Maintain procurement trackers, sourcing calendars, action logs and shared repositories.
• Coordinate RFx administration, bidder communications, meeting logistics and document control.
• Check completeness of procurement submissions before routing for review or approval.
• Maintain supplier and contract documentation in approved repositories and naming conventions.
• Support onboarding documentation and follow up outstanding supplier information.
• Prepare meeting packs, minutes, action logs and follow-up reminders for procurement governance forums.
• Assist with purchase-order, catalogue or system administration within assigned access rights.
• Support monthly reporting by collecting and validating required inputs from owners.
• Maintain confidentiality and ensure records are filed promptly and retrievable.
• Identify recurring administrative bottlenecks and suggest practical process improvements.

Skills

Procurement administration

Education

Diploma/Certificate in Business Administration, Procurement, Supply Chain or equivalent

Job description

International-Facilities-Services-Limited in Umhlanga Rocks, South Africa, seeks a procurement administrator to support administration, coordination, and supplier documentation within procurement workflows.

You will maintain trackers, coordinate RFx processes, ensure submission completeness, assist with monthly reporting, and help drive practical process improvements while upholding confidentiality and data integrity.