Procurement Administrator

Frogg Recruitment; Cape Town; On-site; ZAR 223,000 - 279,000; Full time

Job summary

Frogg Recruitment is seeking an experienced Procurement Administrator for a manufacturing client in Milnerton, Cape Town. The role covers procurement operations, PO management, supplier coordination, and vendor performance evaluation.

Location: Milnerton, Cape Town. Salary: R20 000 – R25 000 per month. 2–3 years’ experience with ERP systems and tender management is preferred.

Qualifications

• Minimum 2–3 years of hands-on procurement administration experience.
• Proficiency with ERP systems and procurement software.
• Experience managing tenders, RFQs, RFIs, and RFPs.

Responsibilities

• Procurement Administration & Purchase Order Management from creation to delivery and invoice reconciliation.
• Coordinate end-to-end tender processes and evaluate RFQs/RFPs.
• Collaborate with departments to define procurement requirements and specifications.
• Maintain organized records of contracts and amendments; liaise with suppliers.

Skills

Procurement administration

Vendor relationship management

Cost optimization

Education

Certificate/ Diploma/ Degree in Procurement or related field

Tools

SAGE

Pastel

SAP

Oracle

Job description

Procurement Administrator job vacancy in Cape Town.

Our manufacturing client in Milnerton, Cape Town, is seeking an experienced Procurement Administrator to administer procurement operations.

This role is critical to ensuring efficient procurement, purchasing administration, supply chain management, cost optimization, and vendor relationship management.

You will be responsible for administering the full procurement lifecycle, from purchase requisitions through to contract management and supplier performance evaluation.

Location: Milnerton, Cape Town.

Salary: R20 000 – R25 000 per month.

Minimum Requirements:

• Certificate, Diploma, or Degree in Procurement, Supply Chain Management, Business Administration, or related field (preferred)
• Minimum 2-3 years of hands-on experience in procurement administration
• Proficiency in procurement systems and ERP software (SAGE, Pastel, SAP, Oracle, or similar)
• Tender & RFx Management – Proven expertise in managing tenders, RFQs, RFIs, and RFPs
• Purchase Order Management – Demonstrated experience administering purchase orders and supplier order.

Duties and Responsibilities:

• Procurement Administration & Purchase Order Management
• Process and administer purchase orders (POs) from creation through delivery and invoice reconciliation
• Supply Chain & Sourcing Operations
• Administer end-to-end tender processes, including identifying opportunities, preparing submissions, and ensuring compliance with all requirements
• Assist to Draft, distribute, and evaluate RFQs (Request for Quotations), RFIs (Request for Information), and RFPs (Request for Proposals)
• Procurement Process Management
• Collaborate with internal stakeholders (departments, project managers, finance) to define procurement requirements and detailed specifications
• Prepare and distribute tender documentation, ensuring accuracy and completeness
• Contract & Vendor Administration
• Maintain accurate, organized records of all procurement activities, contracts, and amendments
• Supply Chain Coordination
• Liaise between internal departments and external suppliers to ensure smooth procurement operations