Procurement Operations Coordinator

International Facilities Services; KwaZulu-Natal; Sur place; ZAR 180 000 - 300 000; Plein temps

Résumé du poste

International Facilities Services is seeking a procurement administration professional to provide disciplined support for procurement workflows, records, meetings and supplier documentation. The role includes tracking, onboarding, document control, and basic system transactions across Sub-Saharan Africa.

You will coordinate RFx activities, ensure completeness of submissions, support monthly reporting and maintain high-quality data while expanding efficiency through automation and governance best

Qualifications

• Relevant diploma/certificate in Business Administration, Procurement, Supply Chain or equivalent.
• CIPS studies advantageous.
• 1 to 3 years’ experience in procurement, supply chain, commercial or business administration.

Responsabilités

• Maintain procurement trackers, sourcing calendars, action logs and shared repositories.
• Coordinate RFx administration, bidder communications, meeting logistics and document control under specialist direction.
• Check completeness of procurement submissions before routing for review or approval.
• Maintain supplier and contract documentation in approved repositories and naming conventions.
• Support onboarding documentation and follow up outstanding supplier information.
• Prepare meeting packs, minutes, action logs and follow-up reminders for procurement governance forums.
• Assist with purchase-order, catalogue or system administration within assigned access rights.
• Support monthly reporting by collecting and validating required inputs from owners.
• Maintain confidentiality and ensure records are filed promptly and retrievably.
• Identify recurring administrative bottlenecks and suggest practical process improvements.

Connaissances

Procurement administration

Coordination

Records management

Data entry

Communication

Travel readiness

Formation

Diploma/Certificate in Business Administration or Procurement

CIPS studies advantageous

Description du poste

International Facilities Services is seeking a procurement administration professional to provide disciplined support for procurement workflows, records, meetings and supplier documentation. The role includes tracking, onboarding, document control, and basic system transactions across Sub-Saharan Africa.

You will coordinate RFx activities, ensure completeness of submissions, support monthly reporting and maintain high-quality data while expanding efficiency through automation and governance best