Procurement Admin. & Coord.

Durbanville Classifieds; South Africa; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Durbanville Classifieds seeks an experienced procurement and office administrator to manage day-to-day admin, capture data, coordinate supplier quotes, and place orders for the group’s sites. You will support the Director and handle correspondence with precision and reliability, including occasional travel to Namibia.

The role requires at least 4 years in office administration or procurement, excellent Afrikaans and English communication, and a valid driver’s license with willingness to travel.

Qualifications

• Matric or equivalent qualification.
• Minimum 4 years' relevant office administration, procurement, data-capturing or coordination experience.
• Experience obtaining quotations, placing orders and following up with suppliers.
• Excellent written and spoken Afrikaans and English, including strong spelling and professional email skills.
• Tech savvy with strong Microsoft Outlook, Word and Excel skills.
• Exceptional accuracy, organisation, reliability and attention to detail.
• Able to multitask, work independently and follow every matter through to completion.
• Able to communicate with people at all levels, from field personnel to directors.
• Comfortable working with both electronic and handwritten information received from remote operational sites.
• Valid driver's licence, own reliable transport and willingness to travel when required.
• Finance or bookkeeping experience would be advantageous.

Responsibilities

• Office and Operational Administration: Manage day-to-day office administration, filing, records, task lists, reminders and follow-ups.
• Group Procurement: Coordinate procurement for the Group's office and operational sites; source suppliers and obtain quotations; place orders and follow up on deliveries.
• Director, Office and Residence Support: Schedule appointments, manage correspondence and provide progress updates on actions; assist with travel to Namibia if required.

Skills

Procurement

Office administration

Data capture

Coordination

Outlook

Word

Excel

Communication

Organisation

Multitasking

Travel readiness

Education

Matric or equivalent qualification

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Reference: CPT005851-Jol-1

Do you have experience across procurement, multitasking with administration across various sectors - conservation, property, and hospitality product requirements?

Opportunity to join a small company in Durbanville in this varied, high-volume role, using your excellent communication and organisation skills with consistent follow through from start to finish.

Own vehicle, license, and valid SA Passport essential. Must be fully bilingual in Afrikaans and English and be able to travel to Namibia.

Duties & Responsibilities

REQUIREMENTS

• Matric, or equivalent qualification
• Minimum 4 years' relevant office administration, procurement, data-capturing or coordination experience
• Previous experience obtaining quotations, placing orders and following up with suppliers
• Excellent written and spoken Afrikaans and English, including strong spelling and professional email skills
• Tech savvy with strong Microsoft Outlook, Word and Excel skills
• Exceptional accuracy, organisation, reliability and attention to detail
• Able to multitask, work independently and follow every matter through to completion
• Able to communicate with people at all levels, from field personnel to directors
• Comfortable working with both electronic and handwritten information received from remote operational sites
• Valid driver's licence, own reliable transport and willingness to travel when required
• Finance or bookkeeping experience would be advantageous

DUTIES

Office and Operational Administration

• Manage the day-to-day office administration, filing, records, task lists, reminders and follow-ups
• Accurately capture and check operational information from various sources
• Identify missing or inconsistent information and follow up with site managers
• Assist the finance team with general administration, data capturing and document collection

Group Procurement

• Coordinate procurement for the Group's office and operational sites
• Source suitable suppliers and obtain comparable quotations
• Place approved orders, coordinate deliveries and follow up on outstanding orders
• Resolve delayed, damaged, incorrect or incomplete orders

Director, Office and Residence Support

• Schedule appointments, manage correspondence and ad hoc requests from the Director
• Accurately record instructions and provide concise progress updates on action items
• Coordinate office requirements and practical matters at the Director's private residence, including maintenance, repairs, security, supplies and service providers
• Assist with occasional collections, errands and travel locally or to Namibia when required

Salary: R negotiable dependent on experience

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