Office Administrator/Personal Assistant

University of Fort Hare; Grabouw; On-site; ZAR 180,000 - 320,000; Full time

Job summary

University of Fort Hare in Grabouw seeks an experienced Personal Assistant / Office Administrator to support a close-knit team, manage a range of admin and financial tasks, from quotation to invoicing.

The role requires 5–10 years’ relevant experience, strong MS Office skills, and bilingual proficiency in English and Afrikaans. You will work independently yet contribute in a small team, ensuring accuracy and timely reporting.

Qualifications

• Minimum 5–10 years’ relevant working experience.
• Fully bilingual in English and Afrikaans (written and spoken).
• Experience with quotations, budgets, stock and invoicing.

Responsibilities

• Prepare and manage quotations for mechanical equipment services.
• Conduct and manage stock takes and maintain accurate stock records.
• Issue, capture and manage job cards for the service and calibration teams.
• Process and manage invoicing for service and calibration jobs.
• Maintain accurate administrative records and documentation.
• Provide general PA and office administration support.
• Liaise with internal teams, clients and service personnel as required.
• Provide administrative and reporting support to the Service Manager.

Skills

Administrative skills

Organizational skills

Attention to detail

Communication skills

Numerical ability

Independent worker

Team player

Driver's license

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Invoicing software

Job description

Grabouw. An established Agricultural company is looking for an experienced and highly capable Personal Assistant / Office Administrator to provide direct support and play an integral role within a close-knit team.

The successful candidate will be comfortable working independently, managing a variety of administrative and financial processes, and taking ownership of tasks from quotation through to invoicing

Requirements

• Minimum 5 10 years’ relevant working experience
• Highly proficient in Microsoft Office, particularly Excel, Word and Outlook
• Fully bilingual in English and Afrikaans, both written and spoken
• Strong administrative and organisational skills
• Excellent attention to detail and accuracy
• Comfortable working with quotations, budgets, stock and invoicing
• Able to work independently while also contributing effectively within a small team
• Strong communication and interpersonal skills
• Good numerical and financial administration ability
• Valid driver’s license and own reliable vehicle
• A proactive, practical and solutions-oriented approach

Duties will include, but not limited to:

• Prepare and manage quotations for mechanical equipment services
• Conduct and manage stock takes and maintain accurate stock records
• Issue, capture and manage job cards for the service and calibration teams
• Process and manage invoicing for service and calibration jobs
• Maintain accurate administrative records and documentation
• Provide general PA and office administration support
• Liaise with internal teams, clients and service personnel as required
• Provide administrative and reporting support to the Service Manager

In return a competitive salary is on offer